Purchasing Assistant

Duties and Responsibilities:

1. Canvass from regular supplier pool and recommend purchase subject to the approval of the Admin Manager.
2. Processes and consolidats all Purchasing-related reports.
3. Encodes reports and other relevant product and supplier's information.
4. Processes and sends Purchase Orders to suppliers.
5. Answers queries, consolidates requirements and keeps active files of potential new vendors.
6. Ensures that all request are attended to promptly
7. Track orders and ensure timely delivery.
8. Conduct field work to ensure quality of items to be purchased.

Qualifications:

1. Bachelor's degree in Business Administration, Supply Chain Management, or related field.
2. At least 1 year of experience in purchasing or procurement.
3. Strong organizational skills and negotiation skills.
4. Proficient in MS office (Excel & Word).
5. Ability to multitask and meet deadlines in a fast-paced environment.
6. Providing general administrative support, including scheduling appointments, managing calendars, and organizing meetings.
7. Handling incoming phone calls, emails and other correspondence in a professional manner.
8. Maintaning and updating filing systems, both digital and physical, to ensure efficient record-keeping.
9. Assisting with the preparation of reports, presentations, and other documents.
10. Maintaining and updating office records and filing systems.
11. Ordering and managing office supplies and equipment.
12. Providing support for special projects and events as required.