Purchasing Assistant

 

PURCHASING ASSISTANT

 

Job brief summary

 

The purchasing assistant will serve as the point of contact for all internal and external communications involving purchases.

This role requires an energetic and team-oriented professional who can work expediently to assure the accuracy of all transactions.

 

**Responsibilities**:
Coordinate and attend weekly meetings with the Purchasing Manager;
Contact vendors to confirm purchase order details;
Enforce all purchasing policies and procedures;
Log all order receipts and confirmations;
Collaborate with the Budget department to reconcile financial records;
Ensure that purchases adhere to the departmental budget;
Identify potential vendors with which to arrange contracts;
Address and report active purchase errors in a timely manner;
Track and monitor purchases, from initial order to delivery;
Prepare monthly reports listing all purchases, returns and related costs;
Review all purchasing contracts before submitting to management;
Answer inquiries from potential vendors;
Cross-reference product deliveries with purchase orders;
Collect and fulfill requests for office supplies.

Requirements and Qualifications

Bachelor's degree in Accountancy or BA required;
At least 2 years of experience in Purchasing, Procurement, or Fiscal Administration;
Proven track record for strong negotiation skills preferred;
Strong communication skills are required;
Some local travel is required;
Willingness to work additional hours as needed.