**Job Title:** Personal Assistant - Remote Work
**Company:** Insider
**Location:** Makati, NCR, PH
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 4
**About Insider:**
Insider is a dynamic and innovative company operating at the forefront of technology and digital solutions. Our mission is to empower teams and clients by embracing change and navigating the complexities of modern business with agility. We are currently seeking a passionate and diligent Personal Assistant to join our team remotely, ensuring seamless operations and support for our executives.
### Job Overview:
The Personal Assistant will provide administrative and organizational support to executives at Insider. This role plays a crucial part in enhancing productivity and communication within the team, ensuring that operations run smoothly and efficiently. The ideal candidate will have a proven track record in a similar role and will possess the resilience and reliability needed to thrive in a fast-paced remote work environment.
### Key Responsibilities:
- **Administrative Support**: Manage and organize executive calendars, schedule meetings, and coordinate appointments. Ensure all meetings are well-planned and executed efficiently.
- **Communication**: Serve as the first point of contact for executives, handling emails, correspondence, and phone calls with professionalism and tact. Maintain communication with internal and external stakeholders.
- **Document Management**: Create, edit, and organize documents, presentations, and reports. Ensure all important files are maintained and easily accessible.
- **Project Management**: Assist in project coordination by tracking progress, setting deadlines, and maintaining project documentation.
- **Planning & Coordination**: Organize travel arrangements, including flights, accommodations, and itineraries. Prepare travel itineraries and ensure all logistical needs are met.
- **Research & Analysis**: Conduct research on various topics, compile data, and provide insightful summaries to assist in decision-making processes.
- **Event Coordination**: Plan and coordinate company meetings, virtual events, and team-building activities as needed.
- **Inventory Management**: Monitor office supplies and coordinate procurement as necessary, ensuring that the executive's workspace remains organized and well-equipped.
- **Confidentiality & Discretion**: Handle sensitive information with the utmost confidentiality and maintain a high level of trust with executives.
### Requirements:
- **Education**: Bachelor's Degree in Business Administration, Management, or a related field.
- **Experience**: Minimum of 4 years of experience as a Personal Assistant or in a similar administrative role.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- **Personality Traits**: Must be resilient and reliable, with the ability to adapt to changing priorities and challenges in a remote work environment.
- **Soft Skills**: Strong planning skills and emotional intelligence to manage various interpersonal dynamics and foster positive working relationships.
- **Communication Skills**: Excellent verbal and written communication skills in English; the ability to convey information clearly and concisely.
### Benefits:
- **Visa Sponsorship**: Support for international applicants seeking to relocate.
- **Company Transportation**: Access to transportation services where applicable.
- **Free Food**: Complimentary meals provided during work hours.
### Working Environment:
At Insider, we embrace a culture of resilience and adaptability. We believe in empowering our team members to respond creatively to the dynamic nature of our business landscape while fostering an inclusive and supportive remote work environment.
### Application Deadline:
Please submit your application by **September 19, 2024**.
**Equal Opportunity Statement:**
Insider is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all applicants regardless of race, gender, age, sexual orientation, disability, religion, or any other aspect of identity to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
