Responsibilities
Payroll Processing
Address and resolve payroll-related disputes and discrepancies promptly, ensuring accurate and fair resolution.
Update and maintain employee records for changes such as promotions, transfers, and terminations in the payroll system.
Process payments according to company policies, ensuring correct calculation and timely payment.
Payroll Run
Execute payroll runs, ensuring all employee compensation is accurately calculated and processed.
Process final pay for resigned employees, ensuring accurate computation of all final payments and deductions.
Statutory Reporting
Ensure accurate and timely submission of statutory reports
Perform regular reconciliation of payroll-related accounts to ensure accuracy and compliance.
Oversee the preparation and submission of BIR Form 1601C, Alphalist of Employees, BIR Form 2316, and other tax-related documentation.
Benefits Processing
Process employee benefits related to sickness and maternity leave, ensuring timely and accurate disbursements.
Payroll Entries and Analysis
Accurately record payroll transactions in the accounting system, ensuring all entries reflect correct payroll data.
Provide support in the analysis of payroll data, identifying trends, discrepancies, and areas for improvement.
Additional Duties
Participate in payroll audits and reviews, providing necessary documentation and addressing any issues.
Support enhancements to payroll systems and procedures to improve efficiency and accuracy.
Any additional duties or projects that may be assigned to support team objectives or organizational needs.
Requirements and Skills
Educational Background
Bachelor's degree in Accounting, Finance, Business Administration, or related field.
Experience and Knowledge
Proven experience in payroll processing, including handling disputes, employee changes, and benefits administration.
Familiarity with statutory reporting requirements and benefits processing.
Technical Skills
Proficiency in payroll software and spreadsheet applications (e.g., Microsoft Excel).
Knowledge of payroll systems and processes, statutory compliance, and benefits administration.
Soft Skills
Excellent organizational and time-management skills, with the ability to handle multiple payroll tasks and deadlines efficiently.
Strong analytical skills to identify and resolve payroll discrepancies and issues.
Detail-oriented with a focus on accuracy in payroll processing and record-keeping.
Effective communication skills for interacting with employees, the accounting team, and regulatory bodies.
Ability to adapt to changing priorities and manage workload effectively.
Interaction and Collaboration
Internal Collaboration
Work closely with the Accounting and POPs teams to ensure accurate payroll processing and statutory compliance. Interact directly with employees to address their payroll concerns and resolve disputes effectively.
External Interaction
Communicate with government regulatory bodies for statutory compliance and with auditors during payroll audits.
Challenges and Opportunities
Challenges
Managing accuracy in payroll processing, staying compliant with changing regulations, and resolving payroll disputes can be demanding. Balancing multiple payroll responsibilities and meeting deadlines requires strong organizational skills.
Opportunities
The role provides an opportunity to develop expertise in payroll management, statutory compliance, and benefits processing. It also offers exposure to audits and regulatory reporting, supporting career growth in payroll and accounting.
Growth and Development
The role offers valuable experience in payroll, accounting and compliance, with potential for career advancement in payroll and accounting.
Performance Evaluation
Regular performance reviews will focus on the Payroll Officer's accuracy in payroll processing, compliance with statutory deadlines, efficiency in dispute resolution, and ability to manage multiple payroll-related tasks. Reviews will also assess adherence to company policies and contribution to overall payroll operations.
