**Job Title:** Online Office Manager
**Company:** Storm Technologies
**Location:** Taguig, NCR, Philippines
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 3
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### Job Description:
Storm Technologies is seeking a dedicated and organized Online Office Manager to join our dynamic team. This part-time position is essential to ensuring our operations run smoothly and efficiently in an online environment. The ideal candidate will have 3 years of relevant experience, possess excellent leadership and problem-solving skills, and demonstrate adaptability and motivation in their work.
### Key Responsibilities:
1. **Administrative Support:**
- Oversee the daily operations and administrative functions of the office, ensuring seamless communication within the team.
- Manage and maintain office files, records, and documentation, both digital and physical.
- Schedule meetings, conferences, and travel arrangements for team members as needed.
2. **Team Coordination:**
- Act as a point of contact for team members, assisting with queries and providing solutions to problems as they arise.
- Facilitate collaboration among team members through effective communication channels and tools (e.g., Slack, Trello, etc.).
- Organize and coordinate virtual team-building activities and professional development sessions.
3. **Project Management:**
- Assist in managing projects by tracking progress, deadlines, and deliverables, ensuring all tasks are completed on time.
- Support the team in prioritizing workloads and managing resources efficiently.
- Monitor and report on project statuses to upper management and stakeholders.
4. **Financial Management:**
- Assist with budgeting and resource allocation for office supplies and services.
- Process invoices, reimbursements, and manage office-related financial transactions.
5. **Continuous Improvement:**
- Identify areas for process improvement, recommend initiatives, and implement changes to enhance office efficiency.
- Stay updated on the latest tools and technologies that can benefit the team's operations and efficiency.
- Foster a culture of ongoing learning and development within the office through training and guidance.
6. **Compliance and Policies:**
- Ensure adherence to company policies and procedures, particularly in a remote working environment.
- Assist in the onboarding process of new team members, providing them with the necessary resources and training.
7. **Communication:**
- Maintain open lines of communication with management and team members, providing updates on office operations and team performance.
- Write and distribute internal communications, newsletters, and organizational updates.
### Requirements:
- **Education:** Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:** Minimum of 3 years of experience in office management or a similar administrative role. Experience in a remote or online work environment is a plus.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with collaboration tools (e.g., Zoom, Asana, Slack).
- **Personality Traits:**
- Adaptable: Ability to handle changing priorities and thrive in a fast-paced virtual environment.
- Motivated: Strong self-starter with a proactive approach to identifying and solving problems.
- **Soft Skills:**
- Problem-solving: Strong analytical skills with a solution-oriented mindset.
- Leadership: Excellent interpersonal skills with the ability to inspire and coordinate team efforts.
### Benefits:
- **Parental Leave:** Comprehensive parental leave policy to support new parents.
- **Paid Sick Leave:** Generous sick leave policy to ensure employee well-being.
- **Relocation Allowance:** Financial support for team members relocating to join us.
### Working Environment:
At Storm Technologies, we pride ourselves on fostering a culture of ongoing learning and development, promoting both personal and professional growth. We encourage our team members to pursue continuous improvement and innovation in their roles.
### Application Deadline:
Please submit your application by ********** **.
### Equal Opportunity Statement:
Storm Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
Join us in shaping a future where technology meets creativity. We look forward to your application!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
