**Job Title:** Online Office Manager
**Company:** NextPay
**Location:** Cebu, Central Visayas, PH
**Job Type:** Full-Time
**Seniority:** Entry Level
**Years of Experience:** 1
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### Job Description
NextPay is seeking a dedicated and motivated Online Office Manager to join our dynamic team in Cebu, Central Visayas. As an integral part of our organization, you will be responsible for overseeing daily administrative operations, ensuring smooth workflows, and contributing to a productive work environment. This role is perfect for an individual who thrives in a fast-paced setting, possesses strong organizational skills, and is eager to help support the overall growth and efficiency of our online operations.
### Key Responsibilities
1. **Administrative Support:**
- Provide comprehensive administrative support to the management team and staff.
- Manage scheduling, communications, and correspondence, both internal and external.
- Organize meetings, including preparing agendas and taking minutes.
2. **Office Management:**
- Oversee the daily operation of the online office, ensuring efficient processes and communication.
- Coordinate and implement office procedures and systems to enhance productivity.
- Ensure that online tools and resources are up-to-date and readily accessible to team members.
3. **Project Coordination:**
- Assist in planning and managing office projects, including timelines, resources, and deliverables.
- Collaborate with team members to identify areas for improvement and implement solutions.
4. **Inventory and Supplies Management:**
- Monitor and manage office supplies inventory, ensuring necessary materials are stocked and available.
- Liaise with vendors and suppliers, negotiating contracts and managing purchases as required.
5. **Presentations and Reporting:**
- Prepare presentations and reports for both internal and external audiences.
- Assist in gathering data and creating informative reports to facilitate decision-making processes.
6. **Human Resource Assistance:**
- Support the HR department with onboarding, training, and employee organization.
- Maintain employee records and assist with benefits administration as needed.
### Requirements
- **Education:** Bachelor's degree in Business Administration or related field preferred.
- **Experience:** Minimum of 1 year of experience in an administrative or office management role.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with online collaboration tools (e.g., Google Workspace, Slack).
- **Personality Traits:**
- Hardworking and committed to achieving organizational goals.
- Highly motivated with a positive attitude.
- **Soft Skills:**
- Excellent presentation and communication skills.
- Strong planning and organizational abilities with exceptional attention to detail.
### Benefits
- **Retirement Plan:** Competitive retirement benefits to secure your future.
- **Free Food:** Enjoy complimentary meals during work hours.
- **Life Insurance:** Comprehensive life insurance coverage for peace of mind.
### Working Environment
At NextPay, we provide a vibrant and collaborative working environment that promotes unlimited opportunities for personal and professional growth. We value innovation and continuous improvement, encouraging team members to pursue their professional development actively.
### Application Process
Interested candidates are encouraged to submit their resumes and a cover letter highlighting their relevant experience and enthusiasm for the role by **October 4, 2024**.
**Equal Opportunity Statement:**
NextPay is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions shall be made without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
