**Job Title:** Online Administrative Coordinator
**Company:** Acudeen Technologies
**Location:** Davao City, Davao, PH
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 4
**Job Description:**
Acudeen Technologies is seeking a dedicated and detail-oriented **Online Administrative Coordinator** to join our dynamic team. This part-time position is ideal for individuals who thrive in a fast-paced environment and possess a strong commitment to organizational excellence. As an Online Administrative Coordinator, you will play a crucial role in supporting various administrative functions within the company, while fostering our commitment to environmental responsibility and sustainable practices.
**Key Responsibilities:**
1. **General Administrative Support:**
- Provide comprehensive administrative support to key stakeholders, handling tasks such as scheduling meetings, managing calendars, and preparing necessary documentation.
- Respond to internal and external inquiries in a timely and professional manner, ensuring high levels of customer service.
2. **Project Coordination & Management:**
- Assist in the planning and execution of projects by coordinating schedules, resources, and communications within the project team.
- Monitor project progress and contribute to reporting efforts by maintaining updated records and documentation.
3. **Documentation & Record Keeping:**
- Create, organize, and maintain electronic and physical filing systems for team members, ensuring easy access to information.
- Prepare and distribute various types of documentation, including reports, meeting minutes, and presentation materials.
4. **Data Entry & Management:**
- Accurately enter, update, and manage information in databases and spreadsheets, ensuring data integrity and confidentiality at all times.
- Assist in the preparation and analysis of data reports, identifying trends and providing insights for informed decision-making.
5. **Communication & Collaboration:**
- Foster a positive team environment through effective communication, collaboration, and coordination with team members and departments.
- Coordinate with external partners and vendors on project needs, ensuring deadlines and deliverables are met.
6. **Environmental Responsibility:**
- Promote sustainable practices within the administrative processes, encouraging eco-friendly initiatives and waste reduction strategies.
- Stay updated on industry best practices related to environmental responsibility and suggest improvements to existing procedures.
**Requirements:**
- **Experience:**
- Minimum of 4 years of experience in an administrative role or project coordination with demonstrated success.
- **Education:**
- Bachelor's degree in Business Administration, Management, or related field is preferred but not mandatory.
- **Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and familiar with project management software.
- Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment while maintaining a high level of attention to detail.
- **Personality Traits:**
- Independent and self-motivated, with a strong sense of initiative and the ability to work autonomously.
- Reliable and committed to following through on tasks and responsibilities, contributing to team success.
- **Soft Skills:**
- Exceptional project management skills with a focus on organization, time management, and problem-solving.
- Strong cooperation and interpersonal skills, capable of working effectively with diverse teams and stakeholders.
**Benefits:**
- Parental leave
- Paid overtime
- Visa sponsorship
**Working Environment:**
Acudeen Technologies is committed to maintaining an environmentally responsible culture that emphasizes sustainable practices. We believe that our operations should align with our values, making a positive impact on both the communities we serve and the planet.
**Application Deadline:** September 28, 2024
To apply for the Online Administrative Coordinator position, please submit your resume and a cover letter highlighting your relevant experience and skills to [insert application email/URL].
**Equal Opportunity Statement:**
Acudeen Technologies is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
