**Job Title:** Online Administrative Associate
**Company:** Advance
**Location:** Cebu, Central Visayas, Philippines
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience Required:** 2
**About Advance:**
Advance is dedicated to fostering innovation and empowerment through exceptional service and solutions. We believe in nurturing our talent and promoting a vibrant learning culture that drives both personal and professional growth. Join our team and be part of a forward-thinking organization that values the contributions of every individual.
**Position Overview:**
We are seeking a detail-oriented and proactive Online Administrative Associate to support our administrative operations. The ideal candidate will possess a passion for excellence, a driven mindset, and a commitment to delivering top-notch support. As part of our team, you will be responsible for a variety of administrative tasks that ensure the smooth operation of our online processes and contribute to our overall mission.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative assistance to various teams, ensuring efficient communication and workflow.
- **Data Management:** Maintain and organize digital files and databases, ensuring accuracy and confidentiality of sensitive information.
- **Scheduling & Coordination:** Manage calendars, schedule meetings, and coordinate logistics for online events or workshops.
- **Customer Interaction:** Respond promptly to customer inquiries via email and chat, fostering a positive experience and building strong relationships.
- **Report Generation:** Compile and present reports related to administrative processes and projects, analyzing data trends to inform decision-making.
- **Document Preparation:** Draft, format, and proofread documents, ensuring consistency and adherence to company standards.
- **Process Improvement:** Identify inefficiencies in current administrative processes and propose solutions to enhance productivity and effectiveness.
- **Project Support:** Collaborate on special projects, providing administrative oversight and maintaining timelines for deliverables.
- **Online Tools Management:** Utilize various digital tools and software to enhance administrative functionalities, including project management, communication, and reporting platforms.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field preferred.
- **Experience:** Minimum of 2 years of experience in an administrative role, preferably in an online or remote capacity.
- **Passion and Drive:** Demonstrated enthusiasm for administrative work and a proactive approach to problem-solving.
- **Soft Skills:**
- Exceptional communication skills, both written and verbal, with the ability to engage effectively with diverse stakeholders.
- Strong problem-solving abilities, with a focus on finding creative solutions to administrative challenges.
- **Technical Proficiency:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with online collaboration tools (e.g., Zoom, Google Workspace, Slack).
- **Time Management:** Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
- **Attention to Detail:** Strong focus on accuracy and quality in all aspects of administrative support.
**Benefits:**
- Paid Time Off (PTO)
- Free accommodation
- Dental insurance
**Working Environment:**
At Advance, we encourage a culture of ongoing learning and development for personal and professional growth. Our flexible work environment values innovation and teamwork, allowing you to thrive as you contribute to our company's success.
**Application Deadline:**
Please submit your application by **October 24, 2024**.
**Equal Opportunity Statement:**
Advance is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.