We are seeking an experienced and highly organized Office Administrator to join our dynamic team. The ideal candidate will have a solid background in administration, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment. This role is essential to the smooth operation of our office, ensuring that daily administrative functions are completed accurately and efficiently.
**Key Responsibilities:**
Provide comprehensive administrative support to the team, including managing correspondence, phone calls, and emails.Maintain office organization by ensuring all documents are filed correctly, supplies are stocked, and workspaces are tidy.Prepare and distribute meeting agendas, take minutes, and follow up on action items.Assist in the preparation of reports, presentations, and other important documents.Manage calendars and scheduling for team members, ensuring appointments and meetings are efficiently coordinated.Handle incoming and outgoing mail, packages, and deliveries.Liaise with external vendors, service providers, and clients to ensure smooth office operations.Maintain and update office policies, procedures, and systems as needed.Assist with general bookkeeping duties, such as processing invoices, expense claims, and purchase orders.Support HR functions such as coordinating interviews, onboarding new employees, and maintaining employee records.
**Required Skills and Experience:**
Minimum of 2 years of experience in an administrative role, preferably within an office setting.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.Strong organizational and multitasking abilities, with a keen attention to detail.Excellent verbal and written communication skills.Ability to work independently and as part of a team, with a proactive and problem-solving attitude.Strong time-management skills with the ability to prioritize tasks effectively.Familiarity with basic bookkeeping and office equipment.
**Benefits:**
Competitive salarySupportive and collaborative work environmentOpportunities for professional development and growthPaid vacation and sick leave
If you are an experienced administrator with a passion for keeping an office running smoothly, we'd love to hear from you! Apply today to join our team.