Head Of Project/Oic Head Of Base - Zamboanga (Filipino Nationals Only)

Head of Project/OIC Head of Base - Zamboanga (Filipino Nationals Only)Objective 1: To ensure all programs activities are implemented within the timeframe (according to proposals) Represent, participate, and coordinate with project team and with consortium partner/staff in assigned areas/projectsEnsure the efficient and effective project implementation of activities according to the approved strategies, workplan and guidelines set by the organization and funding donors in coordination with project team, consortium and Action Against Hunger Technical CoordinatorsDevelop and maintain relationships with key stakeholders at a technical level, including coordination and communication with government authorities, international and local organizations, partners, beneficiaries and other external actors in the fieldLead the implementation of the projects in line with the approved proposalEnsure that all the projects have an updated project work plan/procurement-supply plan/budget forecast on a monthly and as-needed basis integrating all departments' activities and its dissemination to all department heads.Ensure the transparency of the procedures as well as the implementation of donor's guidelines (including the documentation of the transparent decision making)Ensure weekly meetings are conducted with all department heads and progress and work plans are revised and updatedEnsure the support departments comply with reporting requirements and timely submission of reports according to agreed formats and follow-up the contribution (in-kind) required by programsSupport to coordinate the local partners capacity building strategy through coordination with the Country Director (CD)Objective 2: Project Monitoring, Evaluation, Reporting, and Capitalisation Lead the preparation of weekly, monthly and annual planning and updating of progress and achievements in coordination with project staff, partners, and Capital technical teamEnsure the validation and consolidation of all reports from the technical supervisors in accordance to the monthly APR both Excel and narrative, including annexes required such as SOVsInitiate the preparation of donor interim and final reports and other reports as required in coordination with consortium leadLead capitalization of the project experience and prepare specific written documents in coordination with Action Against Hunger sector coordinatorsEnsure SOVs are archived and maintain a database of photos, videos and other multimedia documents related to the projectEnsure the availability of complete project documents filed in accordance with the Archiving GuidelinesReal-time timely sharing of photo/visual materials of project/context progress for internal and external communicationObjective 3: Management of base human resources following HR manual and procedures Ensure the efficient management of the Human Resources assigned to the project in line with Action Against Hunger HR policiesManage and conduct regular performance evaluations of the staff in compliance with Action Against Hunger policy and procedures and when necessary, review the job descriptions and organization of project staff according to project needs and assess training needs and train the staff if required to achieve the project objectivesParticipate in the recruitment process for the project according to the needsSupport to recruit the required staff if necessary in coordination with the HR manager in Manila and Technical CoordinatorsSupport when the necessary review of the job descriptions and organization of the team according to the base needsObjective 4: Management of the administrative/financial issues of the base following policies, guidelines and procedures Participation in the financial management of the base in collaboration with the Base Finance Focal, and logistics drafts and updates budget follow up and projection, to ensure the financial visibility of the base, follow up of co-funding and partners contribution according to mission toolsEnsure base/project budget forecasts are done in a timely manner and in coordination with the base administrator and communicate with Admins coordinatorEnsure financial expenses are in compliance with Action Against Hunger and donor guidelines in coordination with Admin department, communicate deviations in a timely manner with Manila coordination teamSupport in the implementation of all financial and cash procedures on the baseSupport that all administrative procedures in the Base follow standards and manuals and the mission level memorandumsEnsure base level payments are done on timeObjective 5: Management of the logistics of the base following policies, guidelines and procedures Ensure regular updates and follow-up of the procurement plan (PPP) specific to the activities under Action Against Hunger result in coordination with the project team and admin/log department at the base levelLead the request, organization and arrangement of logistical requirements in project activities (e.g. transportation, movement, supplies and materials) including preparation of the weekly Travel request and consolidation of the monthly movement plan for the teamSupport the Supply Chain Management especially that procurement plan is in place for projects in coordination with project team and Logistic departmentSupport the overall management and allocation and the use of the equipment and fleetObjective 6: Safety and security Ensure staff safety and security in line with Action Against Hunger's safety and security protocol and policies and report incidents to Logistic coordinator and Country DirectorMonitor, analyze security context and report to line manager and security focal person in ManilaAdhere to the Mission Security Reporting system and submit the reports requested on-timeRespect the Security rules of Action Against Hunger and coordinate with logistics coordinatorReport any security or other incidents in the field that may interrupt project activities directly to the Country Director and Logistic coordinatorEnsure the respect and compliance of the mission security rules by the teamSupport the implementation, revisions and drawing protocols of the security management and business continuity plansQualifications: Bachelor's or Master's Degree preferably in urban/environmental planning, marine biology, disaster risk reduction and climate change adaptation (DRR/CCA)Technical knowledge:Demonstrated excellent knowledge and experience in Project Cycle Management in emergenciesExcellent knowledge of budget managementGood analytical skills and a good understanding of the problematic of conflict situationsKnowledge in partnership development and alliances is desirableRisk mitigation experienceStrong skills in coordination, program management, mentoring, coaching and capacity buildingStrong knowledge in natural/coastal resource management; experience in managing DRR/CCA, livelihoods, and WASH programsAt least three years in a similar position, exposure and experience in assessment, monitoring, or evaluation of projects and implementing and managing multi-sector interventionsExperience of at least three years in a similar position, exposure and experience in natural/coastal resource management, climate change adaptation, and disaster risk reductionExperience in mangrove reforestation and solid waste management is an advantageCoordination and representation with Consortium/partners/donorsAdditional experience in working BARMM is desirableExperience in UN-and-Government Led clusters; having cluster leadership experience is desirableExperience in management emergency in volatile security contexts with capacity to face a stressful environmentA strong knowledge of administration, finance, Human Resource, logistics and operation proceduresExcellent English and Filipino speaking and writing skills required; knowledge of the local dialect is an advantageGood knowledge of Office package (Word, Excel, Powerpoint)Frequent travel to project sites and Manila as needed/requested and international flightsValuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equalityAction Against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expect all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

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