A client in Lapu-Lapu City is looking for a top trust-level Executive Assistant to the Executive Vice President.
This person should be highly organized and practices confidentiality at all times.
Responsibilities:
Establishes and operates an efficient office by providing secretarial and administrative support to the EVP.
Manages the day-to-day operational and administrative activities of the EVice-President by setting and monitoring his schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following up to ensure timely responses; preparing for meetings and arranging teleconferences often over different time zones.
Receives and prioritizes EVP?s correspondence and takes action in drafting correspondence, and forwarding for action and/or distributing for information.
Responds to the EVP?s electronic mail as requested by the EVP (through manually forwarded messages, not through direct access to the mailbox).
Obtains, compiles and extracts information from files, publications, internet, Centre databases and other sources to prepare documents and briefing papers.
Contributes to managing information of the unit by serving as the SharePoint site administrator.
Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logístical arrangements.
Following the meetings, drafts minutes and circulates to participants.
Prepares all aspects of EVP?s
travel, from travel approval to preparing expense reports, trip program, and first draft of the trip report, etc.
Assists in the preparation of expense reports of other employees in the EVP?s office.Issues purchase requisitions for supplies and equipment, dialogues with the Procurement Management unit on product alternatives and reviews requests for payments.
Assists in developing the EVP's team?s budget by updating all budget files, assessing and making appropriate recommendations to the EVP on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures.
Reviews for policy compliance the expense reports that the EVP approves
Keeps and maintains the Activity Reports of the Office?s staff
Receives all visitors of the OVP-SRPB.
Other duties and tasks as assigned by the EVP
Qualifications:
Bachelor's Degree in Office Administration or equivalent
At least 5 years experience as an Executive Assistant, including serving C-level executives
Advanced computer skills in MS Word, Excel, Powerpoint, Outlook, Teams, Zoom, Sharepoint, OneNote, etc.
Proven trustworthiness
Advanced organizational skills
Preferably Bisaya or can communicate in the vernacular
Must be a resident within Lapu-Lapu City or within Cebu and willing to be assigned in Lapu-Lapu City