Executive Assistant

• Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking.
• Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property management, and medical supplies.
• Handle petty cash requisition, disbursement, and reporting.
• Organize and coordinate private functions and events for the family.
• Assist with matters related to art and other collectibles, including documentation, insurance, and coordination of maintenance or preservation requirements.
• Prepare drafts and other correspondence as required by the Executives.
• Take charge of all personal travel requirements for the family, including booking private and commercial flights, hotel reservations, visa applications, airport assistance arrangements, and the preparation of travel documents.
• Assist the Executives in managing the personal staff, including household, drivers, and security personnel.
• Handle sourcing, screening, background checking, and onboarding.
• Arrange for necessary health tests and medical screenings.
• Maintain personal staff records.
• Manage staff leave schedules and monitoring of overtime.
• Coordinate with the Accounting Team for payroll and processing of government-mandated benefits.

Qualifications:

Candidate must possess at least a Bachelor's/College Degree, in any field
Has at least 3 years of experience as a personal or executive assistant.
Strong sense of responsibility and ability to complete tasks with minimal supervision.
Flexible, dynamic, resourceful and pro-active
Strong organizational and time management skills with keen attention to detail.
Willing to work in Makati.