A. Job Description
1. Assists in Financial Management
• Budgets and Management Reporting
o Assists in the preparation of management reports and actual against business plan budget,
as required.
o Provides reports to the Finance and Administrative Manager
o Assists in the preparation of cash flow management.
o Assists in recording and reconciling of expenses against incomes and investments and
provide regular reports.
• Financial Processing
o Assists in the processing of accounts payables, obtaining of payment authorities, preparing
for payment, processing and recording payments, and providing regular creditor reports.
o Assists in the preparation and sending of invoices to debtors as required, following up
debtors, maintaining expected payment dates in cash flow spreadsheet, and receiving and
recording of payments.
o Assists in regular reconciliations of all bank accounts and credit cards.
o Assists in the preparation and documentation of accruals.
o Assists in the maintenance of the Asset Register and Depreciation Schedule
o Assists in the preparation of the monthly, quarterly, and annual reports including the
Agency's financial statements and annual audits with the support of external financial
consultants, accountants, and auditors.
• Payroll Management
o Assists in the preparation of payrolls.
o Assists in the issuance and production of pay slips.
o Assists in the maintenance of all payroll records.
o Assists in the processing of leave records and accruals.
o Assists in the preparation of payroll reconciliations with payment summaries.
o Assists in supporting all other employer payroll-related requirements.
2. Assists in Office and Administrative Management
• Assists in the implementation of contracts pertaining to administrative and logistic support and
services according to approved terms and conditions.
Assists in the renovation and repairs of the Agency's properties and equipment.Assists in the coordination with external contractors and government regulatory bodies regarding
asset security, office maintenance, licenses, and permits.
Assists in the Agency's procurement process.Assists in risk management, disaster recovery, and contingency planning.Assists in assessing, arranging, and reviewing all insurance covers, processing of claims, and
maintaining of appropriate records.
3. Provide regular reports and coordinate with other internal departments.
4. Perform other duties as assigned.
B. Qualifications and Requirements
1. Personal Qualities
Accuracy and attention to detail.Enthusiastic 'can-do' attitude.Commitment to service excellence for both internal and external customers.Strong communication and interpersonal skills to foster positive and effective relationships among
the team.
Self-motivated, well organized, and able to work in a busy environment.Sound problem-solving skills.Ability to work independently and as part of a team.Willingness to learn new skills.Negotiation and conflict resolution skills.
2. Qualifications and Education
Knowledge of accounts receivable/ accounts payable.Strong administration skills.Knowledge of general bookkeeping procedures.Proficient in relevant computer applications, especially Excel.1-3 years accounts receivable/accounts payable and general accounting experience.
C. Other Details
Monday to Saturday, 9am to 6pmWith overtime and holiday payCasual attireMedical, Loans, Miscellaneous allowance