**Job Title:** Administrative Coordinator
**Company:** Penshoppe
**Location:** Cebu, Central Visayas, PH
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 2
**Job Description:**
Penshoppe, a leading brand in the fashion industry, is searching for a dynamic and proactive Administrative Coordinator to join our team in Cebu. This position is perfect for individuals who are passionate about supporting business operations and ensuring effective communication among various departments. As an Administrative Coordinator, you will play a vital role in driving our initiatives forward while contributing to a fast-paced and innovative working environment.
**Key Responsibilities:**
- **Office Management:** Maintain a well-organized and efficient office environment, ensuring that all administrative processes run smoothly and efficiently. Manage office supplies, equipment, and inventory to meet operational needs.
- **Project Coordination:** Assist in the planning and execution of projects, including scheduling meetings, preparing agendas, and documenting minutes. Collaborate with team members to outline project goals, timelines, and deliverables.
- **Communication Facilitation:** Serve as a primary point of contact for internal and external stakeholders. Communicate effectively to relay information, address inquiries, and foster positive professional relationships.
- **Documentation & Reporting:** Organize and maintain accurate records, documents, and reports. Ensure the confidentiality and integrity of sensitive information while preparing periodic reports for management review.
- **Innovation Support:** Participate actively in brainstorming sessions to generate innovative ideas for improving administrative processes and workflows. Encourage team members to bring forward their creative solutions and suggestions.
- **Research & Analysis:** Conduct research on various administrative topics as directed and analyze findings to support decision-making processes within the company. Summarize data and present it in a clear and concise manner.
- **Event Coordination:** Assist in organizing company events, meetings, and training sessions from conception to execution. Handle logistics, catering, and communication with participants to ensure a successful outcome.
- **Resource Management:** Collaborate with department heads to identify resource needs on projects and ensure timely availability of resources for project execution.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:** A minimum of 2 years of relevant administrative experience in a corporate setting.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management software. Experience with cloud-based file management systems is an advantage.
- **Personal Traits:**
- **Resourceful:** Ability to independently find solutions and work through challenges.
- **Energetic:** A positive and enthusiastic approach to work that inspires others.
- **Soft Skills:**
- **Innovation:** Strong capability to think outside the box and propose new ideas that enhance workplace efficiency.
- **Research:** Proficiency in gathering and analyzing information effectively.
- **Competencies:** Strong organizational and multitasking skills, attention to detail, and the ability to work under deadlines. Excellent interpersonal and communication skills are vital for success in this role.
**Benefits:**
- Vision insurance
- Disability insurance
- Free accommodation
**Working Environment:**
At Penshoppe, we foster a culture that encourages calculated risk-taking to drive innovation and progress. Your ideas will be valued, and you'll be empowered to contribute to our vision of delivering outstanding results.
**Application Deadline:**
Please submit your application by October 5, 2024.
**Equal Opportunity Statement:**
Penshoppe is an equal opportunity employer that welcomes applicants from diverse backgrounds. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified individuals to apply and join our talented team.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
