**Job Title: Administrative Coordinator**
**Company:** Homebase
**Location:** Davao City, Davao, PH
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2
**Job Description:**
Homebase is seeking a motivated and resourceful Administrative Coordinator to join our team in Davao City. The ideal candidate will have a proven track record of handling administrative responsibilities and will thrive in a dynamic, fast-paced environment. In this part-time role, you will play a crucial role in supporting our operations and ensuring that our administrative processes run smoothly and efficiently.
**Key Responsibilities:**
- **Administrative Support:**
- Organize and maintain the office filing system, ensuring accurate and up-to-date documentation.
- Assist in the preparation and distribution of internal communications, reports, and presentations.
- Facilitate the scheduling of meetings, appointments, and travel arrangements for team members and stakeholders.
- **Communication Facilitation:**
- Serve as the first point of contact for inquiries, both internally and externally, ensuring prompt and clear communication.
- Draft, review, and manage emails and correspondence on behalf of management, demonstrating professionalism and attention to detail.
- **Event Coordination:**
- Assist in planning and organizing company events, meetings, and conferences, ensuring all logistical details are managed effectively.
- Coordinate catering, venue bookings, and necessary materials for events, following budget constraints.
- **Document Management:**
- Maintain and update electronic and physical document management systems, ensuring compliance with data retention policies.
- Prepare and edit documentation, including policy manuals, employee handbooks, and procedural guides.
- **Process Improvement:**
- Identify areas for process improvement and recommend solutions to increase efficiency within administrative functions.
- Collaborate with team members to implement best practices and streamline operations.
- **Expense Management:**
- Track and process travel and spending expenses for team members, ensuring adherence to company guidelines.
- Assist in the preparation of budget reports and forecasts relating to administrative functions.
**Requirements:**
- **Experience:**
- Minimum of 2 years of experience in an administrative or coordination role, preferably in a corporate or fast-paced environment.
- **Education:**
- Bachelor's degree in Business Administration, Management, or a related field is preferred but not mandatory for candidates with significant relevant experience.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Experience with cloud-based collaboration tools and desktop publishing software is a plus.
- **Personality Traits:**
- **Motivated:** Self-starter with an enthusiasm for contributing to team success and a desire to learn and grow in the role.
- **Resourceful:** Capable of leveraging available resources to solve problems efficiently and effectively.
- **Soft Skills:**
- **Problem-Solving:** Strong analytical skills with the ability to navigate challenges and propose innovative solutions.
- **Leadership:** Proven ability to lead initiatives and coordinate team efforts in a collaborative manner, demonstrating strong interpersonal skills.
- **Interpersonal Skills:**
- Excellent communication and interpersonal skills, with the ability to empathize and understand diverse perspectives, ensuring an inclusive environment.
**Benefits:**
- Free accommodation provided by the company.
- Dental insurance coverage.
- Reimbursement of travel and spending expenses as per company policy.
**Working Environment:**
At Homebase, we prioritize understanding and empathy in all interactions. We believe that a supportive and caring workplace drives productivity and fosters strong team dynamics.
**Application Deadline:**
Please submit your application by **September 20, 2024**.
**Equal Opportunity Statement:**
Homebase is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
