**Job Title:** Administrative Assistant
**Company:** Smart Communications
**Location:** Pasig, NCR, PH
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 4+
### Job Description:
Smart Communications is seeking a detail-oriented and proactive **Administrative Assistant** to join our dynamic team in Pasig, NCR. This part-time position is ideal for someone with a strong background in administrative support and a passion for enhancing operational efficiency in a fast-paced environment. The successful candidate will play a crucial role in supporting the day-to-day operations of our team, facilitating communication, and ensuring that our administrative processes run smoothly.
### Key Responsibilities:
- **Administrative Support:** Provide comprehensive administrative support to ensure efficient office operations, including managing schedules, organizing meetings, and maintaining calendars for team members.
- **Documentation Management:** Prepare, review, and manage various documents such as reports, presentations, and correspondence to ensure accuracy and clarity.
- **Project Coordination:** Assist in project management tasks by tracking project timelines, deliverables, and progress. Collaborate across departments to ensure alignment and timely completion of project objectives.
- **Communication Liaison:** Serve as the primary point of contact for internal and external communications. Build strong relationships with colleagues, clients, and partners, ensuring that all communications are professional and timely.
- **Data Analysis:** Conduct analysis on relevant data to identify trends and make informed recommendations to the management team. Utilize analytical skills to evaluate current operational processes and suggest improvements.
- **Office Organization:** Maintain an organized office environment by managing supplies, equipment, and documentation. Ensure that the workspace is conducive to productivity.
- **Expense Reporting:** Assist with travel arrangements, expense reporting, and budget tracking while adhering to company policies and ensuring accountability.
- **Training and Development:** Participate in ongoing training and professional development opportunities to improve skills and stay updated on best practices in administration and project management.
### Requirements:
- **Educational Background:** Bachelor's degree in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 4 years of relevant experience as an administrative assistant or in a similar role, demonstrating a strong understanding of office procedures and project management methodologies.
- **Adaptability:** Must possess the ability to adapt to changing priorities and work effectively in a fast-paced environment. A proactive approach to problem-solving is essential.
- **Work Ethic:** Demonstrated hardworking nature with a commitment to excellence and high-quality results.
- **Soft Skills:** Strong project management and analytical skills are required. Ability to manage multiple tasks simultaneously while remaining organized and detail-oriented.
- **Communication Skills:** Excellent verbal and written communication skills are necessary for effective collaboration with diverse teams.
- **Technology Proficiency:** Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning new software programs quickly.
### Benefits:
- **Travel & Spending Expenses:** Reimbursement for travel and business-related expenses.
- **Paid Time Off (PTO):** Generous PTO policy to promote work-life balance.
- **Training & Professional Development:** Access to training and professional development resources to value and enhance employee growth.
### Working Environment:
At Smart Communications, we foster a collaborative and engaging working environment. The Administrative Assistant will have the opportunity to build strong relationships with colleagues, clients, and partners, making a significant impact on the success of our organization.
**Deadline to Apply:** Please submit your application by September 20, 2024.
### Equal Opportunity Statement:
Smart Communications is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
