Admin Assistant

DUTIES & RESPONSIBILITIES a. Job Summary: To organize all clerical activities in the managed property and facilitate and coordinate different property management services and functions for property owners and tenants, including but not limited to billing and collections. b. Functional Duties & Responsibilities: 1. Assure that all documents are filed in an orderly way in accordance with the standard filing system. 2. To ensure that all meetings are properly coordinated to avoid scheduling conflicts. Responsible for making reservations for the property's common facilities. 3. In compliance with the Data Privacy Act, keep an updated record of all names, addresses, telephone numbers and other pertinent information regarding unit owners, / tenants, contractors and other persons related to the property. 4. Responsible in updating the 201 property system files pertaining to tenants, unit owners, contractors, and other relevant parties. 5. Create all purchasing requisitions, purchase orders, and payment requests, as well as monitor delivery requests in accordance with the property's purchasing requirements. 6. Assist the PM/PA in monitoring compliance with government regulations and remind them of deadlines. 7. Maintain and monitor inventory system and ensure that the assets of the property are accounted for through the use of the asset monitoring sheets. 8. Provides outstanding customer service and satisfaction to internal and external customers (e.g., being courteous at all times, offering quality and accurate service, and providing immediate response). 9. Support in billing and collecting to ensure that payments are received and an OR is issued. 10. Other tasks that may be assigned from time to time