Admin Assistant For Printing And Packaging/Grace Park Caloocan

Job Qualifications: A 4-year college degree in business administration or a relevant area of studyMinimum of one year of previous experience in a similar roleDemonstrated ability to work effectively under pressureStrong communication skills with close attention to detailGood interpersonal skills with the ability to build strong relationshipsGood practical experience with office management software like MS OfficeAbility to multitask and prioritize own workload Job Description:
• Manage the day-to-day operations of the commissary and store, including scheduling
meetings and appointments, organizing files, and handling correspondence, inventory
management, and production and delivery schedule.
Ensure that all products meet quality standards and regulatory requirements.Optimize production processes to maximize efficiency and minimize costs.Manage the process of obtaining and renewing permits and licenses required for business
operations.
Ensure compliance with all regulatory requirements and deadlines.Keep accurate records of permits and licenses and ensure they are readily accessible for
inspection.
Overseeing maintenance and repair activities for office facilities and equipment.Coordinating with vendors and service providers for facility-related services.Ensuring a safe and secure working environment for employees and visitors.Identifying and evaluating potential suppliers and vendors.Negotiating pricing, terms, and contracts with suppliers to obtain the best value for the
organization.
Placing orders for goods and services and ensuring timely delivery.Monitoring inventory levels of materials, supplies, and equipment.Tracking usage and consumption patterns to forecast future needs.Implementing inventory control measures to minimize waste and optimize stock levels.Analyzing purchasing trends and expenses to identify cost-saving opportunities.Developing and implementing cost reduction strategies to improve efficiency and
profitability.
Maintaining accurate records of purchases, expenses, and budget allocations.Ensuring compliance with procurement policies, procedures, and regulations.Maintaining documentation and records related to procurement activities, contracts,
and vendor agreements.
• Coordinating with internal stakeholders, such as finance and legal departments, to
ensure adherence to procurement guidelines.
• Assisting with clerical tasks when needed.