hammerjack is an innovative Australian company that specialises in offering top-tier skilled professionals in various fields, including but not limited to Administration, Finance and Accounting, IT Programming, Engineering, Sales and Marketing, and many others.
Whether you prefer a hybrid or work-from-home setup or the full office experience, hammerjack provides all employees with the opportunity to enjoy the benefits of an eco-friendly workplace, a playroom, free meals, and unlimited access to a built-in bar stocked with drinks and snacks.
It's a place where professionals are inspired to advance and innovate, adapting to the "new normal" of today's world.
What's in it for you? Work from Home / Hybrid
Retention Bonus (Up to Php 100,000)Health Coverage for you and one of your qualified dependents on Day 1Day shift (AU Time zone) + Fixed Weekends OffPaid Time Offs - can be converted into cashGovernment Mandated Benefits – 13th-month pay.Group Life Insurance Additional Perks and Benefits: Work from Home Equipment ProvidedFree Access to Bar (Unli Premium Coffee, Soda, Tea, and Booze)Free Meal every WednesdayMonthly Employee Engagement activitiesWellness ProgramsTownhall EventsChristmas Events, Year-end PartiesOutingsTeam BuildingAcoustic Jamming Sessions JOB OVERVIEW As Virtual Admin Assistant, you will be a trusted advisor and expected to support multiple senior manager and executive roles, proactively and effectively within Australian businesses.
To be successful in this role, you will be expected to understand the business, demonstrate a high level of business acumen and exceptional organisational skills which will contribute to seamless day to day operations.
To ensure the organisational strategic and operational objectives, you will be working closely with internal and external stakeholders and clients. As such, highly effective relationship management, communication and influencing skills are required.
This role, and the organisations are fast paced and fast growing with many and varied challenges along the way. As such you will thrive in a collaborative, flexible and achievement focused environment.
QUALIFICATIONS Product Knowledge
Bachelor's/College Degree in Business Administration, Management, Law, or other related discipline is a plus, but not required.At least 2 years of experience as Virtual Admin Assistant with stakeholder management skillsStrong analytical and computer (primarily Outlook, Excel, Access, Teams) skillsStrong oral and written communication skillsDetail-oriented, always able to provide accurate and high-level quality workAbility to manage multiple priorities while remaining focused on quality and deliveryGood administrative and organizational ability.Ability to learn quickly and think aheadExperience in a complex and fast paced SME environment will be highly regardedHigh level of empathy and mindfulnessWorks collaboratively and as part of a team building genuine relationshipsProvides systematic and dependable follow up, as well as a high level of organization and preparednessMaintains workflow under pressure and in a fast-paced, high-profile work environmentAccountability – always following up and staying ahead of the gameAbility to think strategically and execute quality output under tight deadlineStrong time-management skills and presentation skillsHard working and passionate about career and making a difference. Customer Focus
Actively seeks to understand and deliver client needs, expectations, and level of satisfactionAble to maintain good relationships with clients and other stakeholdersPro-actively seeks solutions for clientsExperience in working with an Australian company is a plusExperience as Admin/personal assistant/receptionist for Government infrastructure industry is desirable DUTIES AND RESPONSIBILITIES Main Responsibilities
Management and coordination of agendas for 1:1 and direct report meetingsRun curated content through paraphrasing filters and publish blogs/update website pagesDraft and schedule social media postsCoordinate with meeting requestees to find the most efficient time, take minutes and provide reportingWrite error-free, eloquent emails and lettersEdit/modify documents and presentationsAssist with personal admin (e.g., get quotes from Fiverr, tradesman, etc.)Maintain confidentiality and use a high degree of discretionFull responsibility for day-to-day operations of the executive management functionFirst point of contact for all CEO enquiries/issuesOversee internal administration processes and system upkeepResponsibility for maintaining a strong culture and internal engagementOrganisation of functions, events, and other ad hoc celebrations throughout the yearCoordinate travel and accommodation requirementsMinute taking for meetingsOffice Coordination, general office support and other building matters when requiredProviding necessary data & reports to the Management & Sales TeamSales monitoring, updating sales sheet, sales order nos, client details, delivery dates, and contacting sales for the list of follow-ups.Managing sales-related activity including generating weekly emails to be sent out to the Business Managers of outstanding responses or follow-ups from staff and clients.Coordinate and manage multiple priorities and projects on a timely basis. Ad hoc tasks
Tasks deemed necessary to ensure excellent customer experience as determined by management