JOB DESCRIPTION
Job Duties and Responsibilities
1.
Provides administrative support to ensure efficient operation of office.
2 Answers phone calls, schedules meetings and supports visitors.
3.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
4.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
5.
May make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Exhibits polite and professional communication via phone, e-mail, and mail.
7.
Supports team by performing tasks related to organization and strong communication.
a.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
10.
Provides information by answering questions and requests.
1.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
12.
Contributes to team effort by accomplishing related results as needed.
13 Respond to emails and phone calls
4.Schedule meetings.
15.
Book travel and accommodations
Manage a contact list
17.
Prepare customer spreadsheets and keep online records
18.
Organize managers' calendars
Perform market research
20.
Create presentations, as assigned
21.
Address employees administrative queries
22 Provide customer service as first point of contact
Skills and Qualifications
1.
Available to work during PDT Daytime Hours (8AM PDT-5PM PDT)
2.
Reporting Skills
3.
Administrative Writing Skills
4.
Microsoft Office Skills
5.
Managing Processes
Organization
7.
Analyzing Information
a. Professionalism
Problem Solving
to Supply Management
Inventory Control
12.
Verbal Communication
13.
Proven experience as a Virtual Assistant or relevant role
14.
Familiarity with current technologies, like desktop sharing, cloud services and VoIP
18.
Experience with word-processing software and spreadsheets (e.g.
MS Office)
16 Knowledge of online calendars and scheduling (e.g.
Outlook Calendar)
17.
Excellent phone, email and instant messaging communication skills
18.
Excellent time management skills
19.
Solid organizational skills
20.
High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.