JOB DESCRIPTIONJob Duties and Responsibilities1. Provides administrative support to ensure efficient operation of office.2 Answers phone calls, schedules meetings and supports visitors.3. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.4. Completes operational requirements by scheduling and assigning administrative projects and expediting work results.5. May make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.Exhibits polite and professional communication via phone, e-mail, and mail.7. Supports team by performing tasks related to organization and strong communication.a. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.10. Provides information by answering questions and requests.1.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.12. Contributes to team effort by accomplishing related results as needed.13 Respond to emails and phone calls4.Schedule meetings.15. Book travel and accommodationsManage a contact list17. Prepare customer spreadsheets and keep online records18. Organize managers' calendarsPerform market research20. Create presentations, as assigned21. Address employees administrative queries22 Provide customer service as first point of contactSkills and Qualifications1. Available to work during PDT Daytime Hours (8AM PDT-5PM PDT)2. Reporting Skills3. Administrative Writing Skills4. Microsoft Office Skills5. Managing ProcessesOrganization7. Analyzing Informationa. ProfessionalismProblem Solvingto Supply ManagementInventory Control12. Verbal Communication13. Proven experience as a Virtual Assistant or relevant role14. Familiarity with current technologies, like desktop sharing, cloud services and VoIP18. Experience with word-processing software and spreadsheets (e.g. MS Office)16 Knowledge of online calendars and scheduling (e.g. Outlook Calendar)17. Excellent phone, email and instant messaging communication skills18. Excellent time management skills19. Solid organizational skills20. High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.