The Supply Chain Senior Manager will play a pivotal role in managing procurement and vendor management processes to ensure the seamless flow of materials, equipment, and services necessary for successful project execution optimizing the supply chain, fostering vendor relationships, and enhancing overall project efficiency. Key Responsibilities: PURCHASE PLAN Collation and coordination with the end-users regarding the schedule of requirements and identifying the needed items.Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions/alternatives.Follow up with the end-users if expected PRs based on thePurchase Plans have not yet been submittedResponsible for updating if there are movementsand revisions on the purchase plan. VENDOR MANAGEMENT Oversee the overall vendor management process (accreditation, long-list, performance evaluation, and vendor database maintenance)Able to assess suppliers based on product presentations and site visits Able to align the different needs of the groups involvedEvaluate vendors for the purpose of determining their capability based on their performance to serve the requirementsOversee the overall sourcing process PR/PO PROCESSING Review the Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed period based on SLAExamine and prioritize urgent PRs through proper management of workload to serve the immediate needs of the companyPrepare RFQ and send it to accredited suppliers who are capable of providing the items requiredPrepare technical tabulation/canvass sheet/canvass report to easily evaluate proposals and quotations.Coordinate and secure approval from the end-usersNegotiate with vendors the price, warranties, payments, delivery terms, etc. with proper technical and commercial evaluation, providing the company with cost savingsCommunicate through constant interaction with both end-users and suppliers for efficient transactions and follow the SLA and/or Purchase Plan ScheduleEvaluate PRs and provide alternatives to end-users to provide the company with the best value and quality itemsProvide resolutions to the issues and urgent matters before escalating to the team headLiaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements.Research on past trends and/or pricing for the specific item/service being handledProcess the assigned Purchase Orders (POs) within the prescribed time based on the Service Level Agreement (SLA) DELIVERY MONITORING Properly endorse the awarded POs and supplier details to SCM LogisticsEnsure delivery of suppliers following SLA and/or purchase plan by coordinating with SCM LogisticsSet the agreed timeline for the servicesProvide assistance and aid in the resolution of logisticsrelated issues and urgent mattersAwareness of the capacity of the supplier to deliver the items prior to awardingAble to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA PAYMENT MONITORING Ensure on-time payment of suppliers by coordinating with SCM PaymentsValidate clarification on items and payment terms before payment to ensure proper flow of moneyAssist in the collection of required documents for ontime payment processingLiaise between SCM Payments (if applicable to the team), end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirementsProvide assistance and aid in the resolution of payment-related issues and urgent matters SUPPLIER BASE To increase suppliers in each category being handledSource suppliers (abroad or local) that can provide a balance of good quality and affordable productsSecure accreditation requirements from new vendorsand endorse the same to the accreditation committeeEvaluate vendors to determine their capability based on their performance to serve the requirements ADMINISTRATIVE Ensure proper transmittal of documentsCoordinate meetings with suppliersKeeping files and records (e.g. Requests for Proposal, Purchase Orders, Vendor Files, etc.) to ensure the availability of documentation and compliance with established policies and regulatoryguidelinesPrepare reports such as cost analysis, item status and monitoring, and other relevant to SCM initiatives for presentation to managementEnsure that purchasing processes are done legally and ethically CONSOLIDATION / STANDARDIZATION Identify similar services for consolidation from the different projects leading to faster processing and lower rates STRATEGIC PLANNING Understanding the nature of the business/projectStrategic Planning and Assessment of the PR PO Process ORGANIZATIONAL LEADERSHIP Develop, streamline, and manage the purchasing policies, procedures, standards, and strategies to ensure process transparency, fairness, impartiality, and confidentialityEnsure team projects and deliverables are completed on timeAssist with users' inquiries, complaints, and requests regarding purchasing activitiesPlan, organize, direct, manage, and evaluate the purchasing activities of the team being handledConstruct strategies and initiatives that are aligned with the overall direction of the department for the team being handledSupports and explains reasoning for decisions when appropriateSets clear work unit policies and proceduresManages workflow and adjusts when necessaryPerform and/or direct day-to-day administrative tasksMaintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities PERSONNEL MANAGEMENT Coach and mentor employees and ensure that they achieve their KPAs, KPIs, and development plansEnsure that the team observes the HR policies in their daily activitiesProvides regular performance feedback, developssubordinates skills, and encourages growth