Job Description
OUR COMPANY
At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals.
Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective.
Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture.
We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.
**Description**:
Specialist, Accounts Payable is responsible for the efficient management and prioritization of accounts payable tasks to ensure compliance in AP Service Level Agreements which includes
Accurate processing and monitoring of invoices and credit notes, in line with tax, legal requirements and BI internal guideline
On time execution, revieSw, and follow-ups of all Accounts Payable reports
Ensures that all automation rules work properly
Actively assist and support the Accounts Payable objectives in accordance with the Management decision
**Duties & Responsibilities**:
Ensure consistent Service Delivery by adhering to the following:
Adhere to Accounts Payable SLA's, ensure 100% accuracy and timeliness of invoice processing and handling of MyService and CSI.
Responsible in monitoring and updating process manuals
Responsible in joining internal and external provided trainings
Ensure on time execution, review, and follow-ups of all AP reports:
Ageing Report
GRIR Report
Duplicate review
All open in IVT tasks monitoring (Approval Monitor, GR Posting Request, Request for Information, etc)
HCP Report
Payment without Invoice
0260 imported goods report
Provide BOP Code for cross board invoices before Payment run.
Prepare documents for Voucher Filling and secure TeamLead's signature.
Execute block and unblock for Resigned Employees (Exit Tracking Process).
Ensure consistent automation rate for the market.
Ensure on time payment proposal review and exception list
Ensure on time completion of LOS (Learning One Source).
Ensure Stakeholder Management (Internal and External including interactions that builds relationship with vendors).
**Monitor Outgoing Payment Control (OPC)**: (ACH, Wire, Return, Rejected).
Monitor Off-set confirmation (debit and credit transactions)
Monitor returned/rejected payments and take proper action.
Monitor personal leaves (VLs and SLs)
**Involvement in training to new employee/s**: work shadowing and side-by-side processing.
Involvement in audit support for the countries being handled (preparation of raw data for the given samples and validation of vendor balance confirmation per BI's books)
Involvement in yearend closing activities and business continuity drills.
Involvement in company driven activities such as Townhall, Sportsfest, etc
Drive team huddles including the preparation of minutes of the meeting.
Regulatory and / or Organizational Requirements
Generally Accepted Accounting Principles (GAAP), Tax Legislation (e.g.
VAT, taxes on wages), BI Internal guidelines, Accounting Group Standards and Corporate procedures e.g.
travel and expense guideline, Accounts Payable Operating Procedures, Service Level Agreement (SLA).
Job Complexity
Ensures all Accounts Payable activities are in compliance with all the regulatory and organizational requirements.
Job Expertise
Knowledge in accounting entries and taxes.
Basic familiarity in SAP, Myservice, Webuy, Office365 and InvoiceTrack (IVT) systems.
Job Impact
Compliance with tax and commercial law requirements.
Securing the payment on time to contract partners.
Provide Accounts Payable services for all business units in various BI entities in different countries.
Minimum Education/Degree Requirements
Bachelor's Degree in Business Finance or similar course.
Required Capabilities (Skills, Experience, Competencies)
1-2 years of experience in the accounting area (end-to-end S2P processes and/or Expense Processes)
**Language skills**:
English (fluent) and/or other languages required depending on the area of responsibility
Good communication skills
Basic project management skills
Ability to learn new topics quickly and to transport knowledge to others
Experienced in an international environment with international clients and/or an international teamExcellent prioritization ability and time management
Has open mindset and can work in a pressured environment
Basic knowledge of SAP FI-MM, Accounts Payable interfaces, and Microsoft Office: Word/Excel/PowerPoint is an advantage
Team player
Has CI mindset
Reliable and highly motivated
WHY BOEHRINGER INGELHEIM
With us, you can grow, collaborate, innovate and improve lives.
We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices.
In addition, learning and development for all employees is key, because your growth is our growth.
In our Regional Operating Unit South East Asia and South Korea (ROPU SEASK) region, Boehringer Ingelheim is one