Our client is seeking a highly qualified and experienced Site Administrator for their manufacturing facility in Malacca. In this non-technical role, you will be responsible for overseeing the overall business operations and management of their Malacca facility . You will be in charge of the overall administrative, legal & compliance tasks determinant for the effective management of the business & operations. The Site Administrator will be the primary local point of contact reporting directly to HQ CEO/COO in Europe. The ideal candidate will possess strong leadership, communication, and organizational skills, as well as a proven track record in non-technical management roles within manufacturing sector. Key Responsibilities: Key Member of Management Team: Provide strong leadership within the manufacturing and quality teams, fostering a culture of teamwork, accountability, and continuous improvement. Recruit, train, and develop staff, ensuring the team is equipped to meet production and operational goals. Motivate and inspire employees to achieve performance targets and maintain a positive work environment. Unite the Malaysia team around commons objectives based on our clients values and culture. Administrative Management: Oversee administrative functions, including procurement, inventory management, and facilities maintenance. Ensure efficient and cost-effective administrative processes that support manufacturing operations. Manage local vendor relationships and negotiate contracts to secure favorable terms (leasing, banking, auditors, others suppliers) Any special ad hoc projects required by management Ensure company licenses and approvals are maintained and up to date Finance: Being the local point of contact for accounting / Audit / Financial reporting related activities In charge of specific finance project as requested by Finance HQ HR and Talent Management: In collaboration with the HR manager oversee recruitment, employee onboarding, performance evaluations, and training programs. Handle employee relations, conflict resolution, and disciplinary actions as needed. Develop and maintain HR policies and procedures to ensure compliance with employment laws. Cost Management: Manage the manufacturing budget and control costs to achieve financial targets. Identify opportunities for cost reduction and process improvements to enhance profitability. Ensure non-value-added activity is reduced in all processes Reporting and Documentation: Maintain accurate records of production activities, financial data, and other relevant information. Be the local point of contact with HQ in Europe Prepare regular reports for senior management to communicate performance and progress. Qualifications: Bachelor's degree in business management, operations management, or a related field (Master's degree preferred). Minimum 5 years in a similar role Proven experience in Plant or Factory administration roles within a manufacturing environment: HR, Administrative and day to day non-technical plant tasks. Strong leadership and interpersonal skills with the ability to motivate and lead teams. Excellent problem-solving and decision-making abilities. Exposure to manufacturing processes and industry best practices. Familiarity with relevant safety and quality standards. Proficient in the use of computer software and manufacturing-related tools. Exceptional communication and negotiation skills. Results-driven with a focus on achieving operational excellence.
