**Job Title:** Secretary - Work from Home
**Company:** Shopee Philippines
**Location:** Quezon City, NCR, PH
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2
### Job Description
Shopee Philippines is seeking a dedicated and proactive Secretary to join our dynamic team in a part-time capacity. This is a remote position, allowing you to work comfortably from your home while supporting our diverse operations. The ideal candidate will possess excellent organizational skills, a resilient attitude, and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are someone who thrives under pressure and shows reliability in every task, we want to hear from you!
### Key Responsibilities
- **Administrative Support:** Provide administrative support to management and the team by managing schedules, organizing meetings, and coordinating travel arrangements.
- **Communication Management:** Serve as the first point of contact for internal and external communications. Respond to inquiries promptly and professionally.
- **Document Preparation:** Prepare and maintain various documents, reports, and presentations. Ensure all materials are accurate, well-organized, and visually appealing.
- **Data Management:** Maintain electronic filing systems and handle confidential information with discretion. Ensure data integrity and accessibility.
- **Meeting Coordination:** Schedule meetings and ensure all necessary materials and resources are prepared in advance. Take meeting minutes and distribute action items promptly.
- **Project Assistance:** Support various projects by conducting research, compiling data, and assisting in project tracking and reporting.
- **Problem-Solving:** Identify and address administrative and operational challenges proactively. Propose solutions and streamline processes to enhance efficiency.
- **Collaboration:** Work closely with cross-functional teams and contribute to a team-oriented environment fostering collaboration and mutual support.
### Requirements
- **Education:** Bachelor's degree in Business Administration or a related field preferred.
- **Experience:** Minimum of 2 years of experience in an administrative support or secretary role, preferably in a corporate environment.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital communication tools (e.g., Zoom, Slack).
- **Personality Traits:**
- **Resilient:** Ability to handle stress and uncertainty, adapting to changing circumstances while maintaining a positive outlook.
- **Reliable:** Consistently meets deadlines, fulfills commitments, and maintains trustworthiness in all tasks.
- **Soft Skills:**
- **Presentation Skills:** Strong ability to create compelling presentations and communicate information effectively.
- **Problem-Solving:** Excellent analytical and critical thinking skills to identify issues and propose effective solutions.
- **Additional Skills:** Strong attention to detail, exceptional organizational skills, and the ability to prioritize tasks effectively in a fast-paced environment.
### Benefits
- **Vision Insurance:** Comprehensive coverage to support your visual health.
- **Dental Insurance:** Coverage for dental care to maintain your oral well-being.
- **Joining Bonus:** A competitive joining bonus upon successful employment.
### Working Environment
At Shopee Philippines, we cultivate a sense of ownership and responsibility at every level. We encourage our team members to take initiative, innovate, and contribute positively to our inclusive and diverse organization.
### Application Deadline
To apply, please submit your application by **October 5, 2024**. We are excited to meet potential candidates who are eager to contribute to our growing team.
### Equal Opportunity Statement
Shopee Philippines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all qualified individuals to apply regardless of race, gender, age, religion, sexual orientation, disability, or any other status protected by applicable law.
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Join us at Shopee Philippines and help shape the future of e-commerce!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
