**Job Title:** Secretary - Remote Work
**Company:** ZipMatch
**Location:** Quezon City, NCR, PH
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 0
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### **Job Description:**
ZipMatch is seeking a motivated and detail-oriented Secretary to join our dynamic team on a part-time basis. This position is designed for energetic individuals looking to take their first step into the professional world or advance their career in a fast-paced remote environment. The ideal candidate will be an independent worker who thrives on organization, possesses excellent communication skills, and is eager to contribute to our vibrant company culture.
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### **Key Responsibilities:**
1. **Administrative Support:**
- Assist in day-to-day administrative tasks, including scheduling meetings, managing calendars, and booking appointments for team members.
- Prepare and organize documents, reports, and presentations as needed.
2. **Communication Management:**
- Handle incoming calls and emails, directing inquiries to the appropriate team members while providing exceptional customer service.
- Draft and proofread correspondence, ensuring all communication is clear and professional.
3. **Data Entry and Management:**
- Maintain and update company databases, ensuring accurate and timely data entry.
- Manage and store electronic files and documents, ensuring proper organization and easy retrieval.
4. **Research and Coordination:**
- Conduct basic research to assist team members in project-related tasks.
- Coordinate logistics for virtual meetings and company events.
5. **Expense Tracking and Reporting:**
- Assist with tracking travel and spending expenses, ensuring compliance with company policies.
- Prepare expense reports as needed.
6. **Team Collaboration:**
- Work collaboratively with team members, providing support and assistance as directed.
- Participate in team meetings and contribute to discussions, offering input when necessary.
7. **Other Duties as Assigned:**
- Take on additional responsibilities based on team needs and personal growth within the role.
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### **Requirements:**
**Qualifications:**
- A minimum of a high school diploma; higher education is a plus.
- Previous experience in an administrative or customer service role is preferred but not required.
**Personality Traits:**
- Energetic and enthusiastic, with a positive attitude towards work and team collaboration.
- Independent and self-motivated, able to manage tasks without constant supervision.
**Soft Skills:**
- **Attention to Detail:** Ability to ensure accuracy and consistency in all tasks and communications.
- **Communication Skills:** Excellent verbal and written communication skills, with the ability to interact appropriately with team members and clients.
**Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) or equivalent software.
- Familiarity with virtual collaboration tools (Zoom, Slack, Google Workspace, etc.) is preferred.
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### **Benefits:**
- Travel & spending expenses covered as per company policy.
- Paid Time Off (PTO) to support work-life balance.
- Retirement plan to secure your financial future.
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### **Working Environment:**
At ZipMatch, we encourage our team members to flourish in a culture that embraces change and adapts resiliently to challenges. You will have the opportunity to work in an environment that values creativity and initiative.
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### **Application Deadline:**
To be considered for this opportunity, please submit your application by **September 28, 2024.**
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### **Equal Opportunity Statement:**
ZipMatch is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply and seek to create a workforce that reflects the communities we serve.
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We look forward to your application and the potential for you to join our innovative and dynamic team!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
