**Job Title:** Secretary - Remote Work
**Company:** Zalora Philippines
**Location:** Manila, NCR, PH (Remote)
**Job Type:** Part-time
**Seniority:** Entry Level
**Years of Experience:** 0
**Deadline to Apply:** October 5, 2024
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### Job Description
Zalora Philippines is seeking a passionate and dedicated Secretary to join our dynamic team on a part-time basis. This entry-level role is an exciting opportunity for individuals looking to grow their professional skills and contribute to a leading e-commerce platform in Southeast Asia.
### Responsibilities
As a Secretary, you will play a crucial role in streamlining our administrative processes and ensuring efficient operation within the team. Your key responsibilities will include:
- **Administrative Support:**
- Assist with daily administrative tasks, such as scheduling meetings, managing calendars, and organizing files.
- Prepare and proofread internal and external correspondence, ensuring clarity and professionalism in communication.
- **Communication:**
- Serve as the primary point of contact for both internal team members and external partners.
- Respond to inquiries and provide information in a timely manner, demonstrating strong interpersonal skills.
- **Data Management:**
- Maintain and update records, databases, and spreadsheets to ensure accuracy and easy retrieval of information.
- Assist in the preparation and analysis of reports as needed.
- **Coordination:**
- Coordinate travel arrangements, logistics, and schedules for team members as necessary.
- Organize team events and meetings, ensuring an efficient and productive environment.
- **Project Assistance:**
- Collaborate with team members on projects, providing administrative support and contributing to brainstorming sessions.
- Aid in the tracking of project timelines and deliverables to ensure they remain on schedule.
- **Continuous Improvement:**
- Identify and propose improvements to existing processes and systems that enhance productivity.
- Maintain confidentiality and discretion when handling sensitive information.
### Requirements
**Education and Experience:**
- A high school diploma or equivalent is required; further education or certification in office administration or a related field is a plus.
- No prior experience is necessary; however, internships or volunteer work related to administrative support will be considered an asset.
**Personality Traits:**
- Passionate about delivering high-quality administrative support and contributing to team success.
- Dedicated to ongoing professional growth and development.
**Soft Skills:**
- Exceptional critical thinking skills, with the ability to assess situations and make informed decisions independently.
- Strong attention to detail, ensuring accuracy in all tasks and communications.
- Excellent time management and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
- A proactive attitude with a willingness to learn and adapt to new challenges.
### Benefits
- **Training & Professional Development:** Engage in training sessions and workshops to enhance your skills and career prospects.
- **Relocation Allowance:** Provided for candidates who may need to relocate to fulfill their duties.
- **Company Transportation:** Assistance with transportation needs to ease your commute when needed.
### Working Environment
At Zalora, we celebrate and nurture creativity and innovation. As part of our team, you will work in an environment that encourages out-of-the-box thinking and agility in adapting to new ideas and challenges.
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Zalora Philippines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
