**Job Title: Secretary - Remote Work**
**Company: NextPay**
**Location: Davao City, Davao, PH**
**Job Type: Part-time**
**Seniority: Associate Level**
**Years of Experience: 4**
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**Job Description:**
NextPay is seeking a highly organized and proactive Secretary to join our dynamic team on a part-time basis. This position offers an exciting opportunity to work remotely while providing essential administrative support to ensure smooth daily operations. The successful candidate will demonstrate confidence and resourcefulness, playing a vital role in managing schedules, communications, and various administrative tasks that help facilitate our team's goals.
**Key Responsibilities:**
- **Administrative Support:** Manage day-to-day administrative tasks including scheduling appointments, handling correspondence, preparing reports, and maintaining organized filing systems.
- **Communication Liaison:** Serve as the primary point of contact for internal and external communications, ensuring professional and efficient interactions with clients, team members, and stakeholders.
- **Decision-Making:** Assist in decision-making processes by gathering relevant information, analyzing issues, and presenting options to management, ensuring timely and informed choices.
- **People Management:** Support team members by coordinating meetings, facilitating training sessions, and addressing any scheduling conflicts or resource needs.
- **Project Coordination:** Assist in the planning and execution of team projects by tracking progress, meeting deadlines, and ensuring effective collaboration among team members.
- **Resource Management:** Utilize office supplies and tools efficiently, anticipate needs, and manage inventory in a cost-effective manner.
- **Documentation:** Create and maintain accurate records of meetings, agreements, and other essential documentation to ensure compliance and traceability.
- **Problem Solving:** Address and resolve any administrative issues that arise, employing resourcefulness and critical thinking skills to find effective solutions.
**Requirements:**
- **Experience:** Minimum of 4 years in a similar administrative or secretarial role, preferably within a remote work setting.
- **Education:** A bachelor's degree or equivalent experience in administration or related fields is preferable.
- **Skills:**
- Confident in communication and interactions with varied stakeholders.
- Resourceful in finding solutions and adapting to changing environments.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills in English.
- **Soft Skills:**
- Strong decision-making capabilities.
- Effective people management skills, demonstrating an ability to motivate and guide team members.
- Ability to work independently with minimal supervision while maintaining accountability.
**Working Environment:**
At NextPay, we encourage a spirit of exploration and innovation. We believe in taking calculated risks that contribute to professional growth. The working environment is designed to promote flexibility, collaboration, and continuous improvement.
**Benefits:**
- Paid Time Off (PTO)
- Gym membership
- Remote work flexibility
**Application Deadline:** ********
NextPay is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals regardless of their background, identity, or experience.
If you're ready to take on a vital role within our team and contribute to our mission, we invite you to apply and join us in redefining the administrative landscape!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.