Job Overview: Lions Pride Security Agency is seeking a highly organized and proactive Secretary to support the Owner. This role involves managing administrative tasks, handling incoming job applicants, and performing specific tasks as assigned by the Owner. The ideal candidate will excel in organization, communication, and discretion, contributing to the overall efficiency and success of the company.
Key Responsibilities:
Serve as the main point of contact for the Owner, managing calls, emails, and scheduling.
Coordinate and maintain the Owner's calendar, scheduling meetings and appointments.
Handle incoming job applications, maintain applicant records, and assist in the initial screening process.
Prepare reports, presentations, and correspondence as required.
Attend meetings, take detailed minutes, and ensure timely distribution to relevant stakeholders.
Organize and maintain confidential files and records, ensuring accuracy and accessibility.
Assist in the preparation and follow-up of meetings, conferences, and travel arrangements.
Manage administrative duties such as photocopying, filing, and data entry.
Perform specific tasks and projects as assigned by the Owner.
Liaise with other departments and external contacts to streamline communication.
Manage incoming and outgoing mail and deliveries.
Qualifications:
Proven experience as a secretary, executive assistant, or in a similar administrative role.
High school diploma or equivalent; a degree in business administration or related field is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Detail-oriented with strong problem-solving skills.
Professional demeanour and strong interpersonal skills.
Benefits:
Competitive salary and benefits package.
Opportunities for career growth and development.
Supportive and collaborative work environment.
How to Apply: Interested candidates should submit their resumes and cover letters outlining their qualifications and experience to (Insert Email Address) with the subject line "Secretary to the Owner Application."
Lions Pride Security Agency is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Join our team and contribute to the excellence and security that Lions Pride stands for!