**Job Title:** Secretary
**Company:** Zennya
**Location:** Cebu, Central Visayas, PH
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 0
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**Company Overview:**
Zennya is committed to revolutionizing the wellness industry with innovative solutions and exceptional customer service. We believe in the power of collaboration, and our team consists of driven individuals passionate about delivering cutting-edge ideas that enhance the experiences of our clients. Join us in our mission to redefine wellness!
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**Position Summary:**
We are seeking a reliable and driven individual to join our team as a Secretary. This entry-level, part-time position will involve a variety of administrative tasks to support our team and maintain the smooth operations of our office. The ideal candidate will possess strong organizational skills, a positive attitude, and the ability to adapt to a dynamic work environment.
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**Key Responsibilities:**
1. **Administrative Support:**
- Manage day-to-day office operations including answering phones, greeting visitors, and responding to emails.
- Maintain organized filing systems for documents, reports, and correspondence.
- Assist in preparing meeting agendas and take minutes during meetings as necessary.
2. **Scheduling and Coordination:**
- Coordinate appointments, meetings, and travel arrangements for team members.
- Manage calendars and ensure that schedules are adhered to.
- Serve as a point of contact between team members and external stakeholders.
3. **Communication:**
- Draft, proofread, and send various correspondence including emails, memos, and reports.
- Facilitate communication within teams and assist in boosting cooperation among departments.
4. **Office Maintenance:**
- Ensure the office is well-stocked with supplies and in a clean, organized state.
- Coordinate with external vendors for maintenance, supplies, and services as required.
5. **Data Entry and Reporting:**
- Input data into the company's management system and maintain accurate records.
- Assist in generating reports and analyzing data to support decision-making.
6. **Support HR Functions:**
- Assist with onboarding new team members, including preparation of materials and training schedules.
- Help with maintaining employee records and documents confidentially.
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**Requirements:**
- High school diploma or equivalent; further education or certification in office administration is a plus.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic understanding of office equipment and administrative procedures.
- Strong organizational skills with an attention to detail.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
**Personality Traits:**
- **Reliable:** Consistent in attendance and performance, demonstrating accountability for tasks and responsibilities.
- **Driven:** A proactive and motivated individual who seeks out tasks and opportunities to contribute positively to the team.
**Soft Skills:**
- **Adaptability:** Comfortable adjusting to new tasks, challenges, and processes as the company evolves.
- **Cooperation:** Willingness to work collaboratively within a team environment and support colleagues in achieving shared objectives.
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**Benefits:**
- Visa sponsorship for qualified candidates.
- Opportunities for training and professional development to enhance skills and career growth.
- Flexibility for remote work arrangements, allowing for a balanced work-life integration.
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**Working Environment:**
At Zennya, you'll be part of a forward-thinking team that leads the industry through cutting-edge ideas and solutions. We foster a culture of creativity, collaboration, and innovation, ensuring that each team member feels valued and empowered to contribute their best work.
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**Application Deadline:**
Please submit your application by **October 6, 2024**.
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**Equal Opportunity Statement:**
Zennya is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, regardless of race, ethnicity, gender, age, sexual orientation, disability, or any other status protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
