FILINVEST COMPANY: SHAREPRO, INC.The SCM Associate Hotel Procurement aids in the procurement requirements of the various Filinvest Hospitality group of companies by sourcing the right item at the right price and quality in the agreed time frame. Duties include evaluating the Purchase Requests, Purchase Orders and Contract Packages on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service for both internal and external parties involved, and monitoring of delivery and facilitating the processing of payments.KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:1. PR/PO PROCESSING AND CONTRACT PACKAGES PROCESSINGReview Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLAExamine and prioritize urgent PRs through proper management of workload to serve immediateneeds of the companyPrepare RFQ and send to accredited suppliers who are capable on providing the items requiredPrepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals andquotations. Coordinate and secure approval from the end-usersAssist in negotiating with vendors the price, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the company cost savingsCommunicate through constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan ScheduleEvaluates PRs and provides alternatives to end-users to provide the company with the best value and quality itemsProvide resolutions to the issues and urgent matters before escalating to the team headLiaise between Requestor and Vendor for the approval of the item being requested, queries,complaints, and other requirements.Consolidation and research on pricing for the specific item/service being handledProcess the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)2. DELIVERY MONITORING Properly endorse the awarded POs and supplier details to SCM Logistics and Project teamEnsure delivery of suppliers in accordance to Standard Level Agreement and/or purchase plan by coordinating with SCM LogisticsSet the agreed timeline for the services thru the strict implementation of the Notice to Deliver formProvide assistance and aid in the resolution of logistics related issues and urgent mattersAwareness in the capacity of the supplier to deliver the items prior awardingAble to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA3. PAYMENT MONITORINGEnsure on-time payment of suppliers by coordinating with FHC PaymentsValidate clarification on items and payment terms prior payment to ensure proper flow of moneyAssist in the collection of required documents for on time payment processingProvide assistance and aid in the resolution of payment related issues and urgent mattersMonitoring line item budget against actual cost4. SUPPLIER BASETo collaborate with existing suppliers to ensure good working relationshipSecure accreditation requirements from new vendors and endorse the same to the accreditation committeeProvide feedback on supplier performance5. ADMINISTRATIVEEnsure complete and quality PR references from requestorsCoordinate meetings with suppliersKeeping files and records (e.g. Request for Proposal, Purchase Orders, Vendor Files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelinesPrepare reports such as item status and monitoring, and other relevant to SCM initiatives forpresentation to managementEnsure that purchasing processes are done legally and ethically6. CONSOLIDATION / STANDARDIZATIONIdentify similar services for consolidation from the different projects leading to faster processingand lower rates7. PROCESS IMPROVEMENTUnderstanding the nature of the business / projectStrategic Planning and Assessment of the Procurement Process