FILINVEST COMPANY: SHAREPRO, INC. KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:1. PURCHASE PLAN Coordination with the end-users regarding the schedule of requirements and identify the needed itemsParticipation in the conceptualization discussion of the end-users to determine the feasibility ofrequirements and provide suggestions / alternativesFollow up the end-users if expected PRs based on the Purchase Plan are not yet submittedResponsible for the updating if there are movements and revisions on the purchase plan 2. PR/PO PROCESSING Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLAExamine and prioritize urgent PRs through proper management of workload to serve immediateneeds of the companyPrepare RFQ and send to accredited suppliers who are capable on providing the items requiredPrepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals andquotations. Coordinate and secure approval from the end-usersNegotiate with vendors the price, warranties, payments, and delivery terms, etc. with propertechnical and commercial evaluation, providing the company cost savingsCommunicate through constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan ScheduleEvaluates PRs and provides alternatives to end-users to provide the company with the best value and quality itemsProvide resolutions to the issues and urgent matters before escalating to the team headLiaise between Requestor and Vendor for the approval of the item being requested, queries,complaints, and other requirements.Research on past trends and/or pricing for the specific item/service being handledProcess the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA) 3. BID CONTRACT PACKAGE PROCESSING Review Bids Request received and ensure that submitted bid plans and documents, descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA.Examine and prioritize urgent bids through proper management of workload to serve immediate needs of the companyPrepare RFQ and send to accredited suppliers who are capable on providing the items requiredPrepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals andquotations. Coordinate and secure approval from the end-usersAssess all technical plans and terms of reference provided by end user and be able to evaluate its sufficiency and accuracyEnsures accurate technical specifications and detailed scope of work of are followed by thecontractor before awardingNegotiate with vendors the price, warranties, payments, and delivery terms, etc. with propertechnical and commercial evaluation, providing the company cost savingsCommunicate through constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan ScheduleEvaluates bids and provides alternatives to end-users to provide the company with the best value and quality itemsProvide resolutions to the issues and urgent matters before escalating to the team headLiaise between Requestor and Vendor for the approval of the item being requested, queries,complaints, and other requirements.Research on past trends and/or pricing for the specific item/service being handledProcess the assigned bid requests within the prescribed time period based on the Service LevelAgreement (SLA) 4. DELIVERY MONITORING Properly endorse the awarded POs and supplier details to SCM LogisticsEnsure delivery of suppliers in accordance to SLA and/or purchase plan by coordinating with SCM LogisticsSet the agreed timeline for the servicesProvide assistance and aid in the resolution of logistics related issues and urgent mattersAwareness in the capacity of the supplier to deliver the items prior awardingAble to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA 5. PAYMENT MONITORING Ensure on-time payment of suppliers by coordinating with SCM PaymentsValidate clarification on items and payment terms prior payment to ensure proper flow of moneyAssist in the collection of required documents for on time payment processingLiaise between SCM Payments (if applicable to the team), end-user/site, and supplier for thepayment of the item being requested, queries, complaints, and other requirementsProvide assistance and aid in the resolution of payment related issues and urgent matters 6. SUPPLIER BASE To increase suppliers in each category being handledSource suppliers (abroad or local) that can provide a balance of good quality and affordableproductsSecure accreditation requirements from new vendors and endorse the same to the accreditation committeeEvaluates vendors for the purpose of determining their capability based on their performance toserve the requirements 7. ADMINISTRATIVE Ensure proper transmittal of documentsCoordinate meetings with suppliersKeeping files and records (e.g. Request for Proposal, Purchase Orders, Vendor Files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelinesPrepare reports such as cost analysis, item status and monitoring, and other relevant to SCMinitiatives for presentation to managementEnsure that purchasing processes are done legally and ethicallyEnsure that trackers established are updated and monitored timely and accurately 8. CONSOLIDATION / STANDARDIZATION Identify similar services for consolidation from the different projects leading to faster processing and lower rates 9. STRATEGIC PLANNING Understanding the nature of the business / projectStrategic Planning and Assessment of the PR PO Process