FILINVEST COMPANY: SHAREPRO, INC. PAYMENT PROCESSING AND MONITORING Ensure on-time payment of suppliers by coordinating with SCM Payments Ensure on-time payment of vendors and contractors by overseeing the collection of payment related documents, meeting with different business units to resolve payments related issues Review and approval of Request for Payment Validate clarification on items and payment terms prior payment to ensure proper flow of money Assist in the collection of required documents for on time payment processing Liaise between SCM Payments (if applicable to the team), end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirements Liaise between internal Filinvest departments and vendors/contractors for the payment of the item being requested, queries, complaints, and other requirements Provide assistance and aid in the resolution of payment related issues and urgent matters CONTRACTS ADMINISTRATION Coordination with the end-users regarding the schedule of requirements and identify the needed items Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives Follow up the end-users if expected PRs based on the Purchase Plan are not yet submitted Responsible for the updating if there are movements and revisions on the purchase plan Establish the monitoring files for construction and service contract, including monitoring the whole contract execution process PR/PO PROCESSING Review Purchase Request (PR) received and ensure that descriptions and
specifications of the items being requested are accurate and complete within the prescribed time period based on SLA Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company Prepare RFQ and send to accredited suppliers who are capable on providing the items required PURCHASE PLAN Collation and coordination with the end-users regarding the schedule of
requirements and identify the needed items Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives Follow up the end-users if expected PRs based on the Purchase Plan are not yet submitted Responsible for the updating if there are movements and revisions on the
purchase plan DELIVERY MONITORING Properly endorse the awarded POs and supplier details to SCM Logistics Ensure delivery of suppliers in accordance to SLA and/or purchase plan by
coordinating with SCM Logistics Set the agreed timeline for the services Provide assistance and aid in the resolution of logistics related issues and urgent matters Awareness in the capacity of the supplier to deliver the items prior awarding Able to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA CDC REQUESTOR Request Entry & Exit gate pass for Trucks Monitor CDC Permits
