Overview Salary 15,000 PHP ~ 25,000 PHP
Industry Financial Service
Job Description This position shall be part of the Finance and Accounting Department under Corporate Management Division. He/She is responsible for the needed documents to be prepared in relation to reportorial requirements for each pre-sales and maintenance activity of ITOMD and BDD.
The staff will provide support to the department managers and team leads so that all regular reports and on-demand documents will be made available internally, as well as those that will be submitted to the clients.
Essential Functions
1. Contract Management
• Prepare and administer all commercial documentation such as Sales Contracts and Maintenance Agreements;
• Fill out Legal Risk Assessment Forms issued by the Legal Team.
• Answer queries and coordinate with clients through phone/email regarding contracts;
• Responsible in performing administrative/ clerical tasks from time to time.
• Update the contract list as needed.
2. Prepare the weekly and monthly reports that will be submitted to the clients, based on the Daily Activity Reports (DARs) for each related staff and Server Monitoring Reports from the Maintenance & Support (M&S) team members.
3. Monitor the status of each prepared report/documentation and follow-up feedback from the managers/leads and clients, as necessary.
4. Arrange Quotation Validation Meeting
5. Assist in Quotation/ Purchase Order creation and Invoice processing using SAP B1.
6. Responsible in providing sales expectation for some projects in Maintenance and Support department
7. Help with the arrangement for deployment of team members (visa processing, deployment schedule, accommodation etc.)
8. Act as PIC and coordinate with clients via email regarding deployed members' status.
9. Provide administrative support to ensure operations are maintained in an effective, up to date and accurate manner.
10. Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning and filing. Store, organize and manage files.
11. Coordinate between departments and operating units in resolving day-to-day administrative and operational problems.
12. Schedule and coordinate meetings, interviews, events and other similar activities.
13. Prepare and/or draft reports, presentations, letters and other documents
14. Answer telephone calls, take messages or direct calls to the appropriate person.
15. Assist on other administrative and clerical tasks and perform other tasks that may be assigned Qualifications Requirement • Candidate must possess at least a Bachelor's degree / College Degree in Business Administration, Finance, Law, or equivalent.
• At least 2 years of working experience as a Contract Administrator, or in a related role is required.
• Understanding of the legal requirements pertaining to contracts
• Familiarity with accounting procedures
• Exceptional attention to detail, as well as the ability to detect errors
• Create and manage contract strategy, negotiate contract terms, conditions and pricing, and follow up to ensure execution according to negotiated terms.
• Willing to work onsite.
English Level Conversational
Other Language English
Additional Information Benefit to be discuss
Working Hour 9:00 ~ 6:00
Holiday Ph holiday
Job Function
