**Job Title:** Remote Virtual Assistant
**Company:** Xepto Computing
**Location:** Antipolo, Calabarzon, Philippines
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 4
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**Job Description:**
Xepto Computing is seeking a detail-oriented and proactive Remote Virtual Assistant to support our team in a dynamic and fast-paced environment. This role is perfect for individuals who have a passion for technology and excel in administrative tasks. As a part of our team, you will play a critical role in streamlining operations, fostering communication, and ensuring the smooth functioning of daily tasks.
**Responsibilities:**
- **Administrative Support:**
- Provide comprehensive administrative support, including managing schedules, organizing meetings, and coordinating travel arrangements.
- Maintain and update digital filing systems, ensuring that all documents are easily accessible and accurately filed.
- **Communication Management:**
- Serve as a point of contact for internal and external communications, responding to emails and inquiries in a timely and professional manner.
- Assist in drafting and formatting documents, presentations, and reports as needed.
- **Project Coordination:**
- Help manage multiple projects simultaneously, ensuring deadlines are met while maintaining a high standard of quality.
- Collaborate with team members to track project progress and prepare status reports for stakeholders.
- **Time Management and Planning:**
- Employ excellent time management skills to prioritize tasks effectively and ensure efficient workflow.
- Develop and implement effective planning strategies to support ongoing projects and initiatives.
- **Data Entry and Analysis:**
- Perform data entry tasks with accuracy and attention to detail.
- Assist in the analysis of data to provide insights that may contribute to decision-making processes.
- **Customer Support:**
- Provide basic customer support through various channels, addressing questions and resolving issues promptly and effectively.
- **Continuous Improvement:**
- Identify areas for process improvement within the administrative functions and suggest actionable solutions to enhance efficiency.
**Requirements:**
- **Experience:**
- Minimum of 4 years of experience as a Virtual Assistant, Administrative Assistant, or related role, preferably in a tech-oriented environment.
- **Technical Skills:**
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management software (e.g., Asana, Trello).
- Familiarity with CRM and ERP systems is a plus.
- **Personality Traits:**
- Resilient and motivated, demonstrating the ability to thrive in a remote work environment and adapt to changing circumstances.
- **Soft Skills:**
- Strong planning and organizational skills.
- Excellent time management abilities, capable of managing multiple priorities effectively.
- Outstanding communication and interpersonal skills, both written and verbal.
**Benefits:**
- Company transportation to facilitate work-life integration when needed.
- Employee discounts on company products and services.
- Paid Time Off (PTO) to support a healthy work-life balance.
**Working Environment:**
At Xepto Computing, we empower our employees to take ownership of their roles and make impactful decisions that drive the company's success. We foster an inclusive and dynamic work atmosphere that embraces innovation and continuous improvement.
**Application Deadline:**
Interested candidates should submit their applications by October 4, 2024.
**Equal Opportunity Statement:**
Xepto Computing is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified candidates regardless of gender, race, religion, sexual orientation, disability, or any other characteristic protected by applicable law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
