**Job Title:** Remote Office Manager
**Company:** Grab Philippines
**Location:** Cebu, Central Visayas, PH
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 4
**About Grab Philippines:**
Grab Philippines is a leading technology company that specializes in delivering everyday services from transport to food delivery, and much more. We are committed to providing our customers with the best possible experience while giving back to the community through our various corporate social responsibility initiatives. Join us in revolutionizing how we connect with each other and with our world!
**Position Summary:**
We are looking for an energetic and hardworking Remote Office Manager who will be responsible for managing administrative tasks and ensuring smooth operations within our remote working environment. The ideal candidate will possess strong critical thinking and analytical skills, coupled with a proactive approach to problem-solving. This part-time position requires excellent organizational abilities and attention to detail, along with the capability to work autonomously while contributing positively to team dynamics.
**Key Responsibilities:**
1. **Administrative Management:**
- Oversee day-to-day office operations, ensuring efficiency and effectiveness in remote administrative processes.
- Coordinate and organize meetings, virtual conferences, and team-building activities.
- Maintain documentation systems and electronic files while ensuring confidentiality and compliance with company policies.
2. **Financial Coordination:**
- Assist in budget preparation and expense tracking.
- Process invoices and manage bill payments, ensuring accuracy and timeliness in financial documentation.
- Collaborate with finance teams to prepare financial reports and forecasts as needed.
3. **Communication and Collaboration:**
- Act as a point of contact for internal teams and external partners, facilitating communication and collaboration across various departments.
- Disseminate important information to team members regarding changes in procedures, policies, or organizational developments.
4. **Project Management:**
- Assist in the planning and execution of projects, ensuring timelines and deliverables are met.
- Utilize project management tools and techniques to monitor project progress and address any issues that arise.
5. **Team Support and Development:**
- Support workforce engagement initiatives, fostering a positive and collaborative work environment.
- Coordinate training and professional development opportunities for team members to enhance skills and performance.
6. **Compliance and Reporting:**
- Ensure adherence to company policies, legal regulations, and best practices across all office management processes.
- Prepare reports for management on office needs, budget adherence, employee performance, and compliance issues.
7. **Community Engagement:**
- Participate in planning and executing corporate social responsibility initiatives, and encourage team involvement.
- Collaborate with local organizations and agencies to create positive community impact through volunteer work and outreach programs.
**Requirements:**
- **Education & Experience:**
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative support, or similar roles, preferably in a remote capacity.
- **Skills:**
- Strong critical thinking and analytical skills with a proven ability to identify problems and develop effective solutions.
- Excellent organizational skills and attention to detail.
- Proficiency in using office productivity software (e.g., Microsoft Office Suite, Google Workspace) and project management tools.
- Familiarity with remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- **Personality Traits:**
- Energetic and hardworking with a positive attitude.
- Strong interpersonal skills and ability to work collaboratively within a team environment.
- **Soft Skills:**
- Effective verbal and written communication skills.
- Adaptable and flexible to changing work environments and processes.
- A passion for community engagement and contributing to social responsibility initiatives.
**Benefits:**
- Paid overtime for hours worked beyond the part-time schedule.
- Opportunities for training and professional development.
- Life insurance coverage as part of the benefits package.
**Working Environment:**
At Grab Philippines, we value contribution to the community through active participation in corporate social responsibility initiatives. Our team culture is built around collaboration, respect, and a shared commitment to making a difference.
**Application Deadline:** September 19, 2024
**Equal Opportunity Statement:**
Grab Philippines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified candidates without regard to race, gender, sexual orientation, age, disability, or any other characteristic protected by law.
If you are ready to take on this exciting opportunity as a Remote Office Manager, we would love to hear from you!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
