**JOB SUMMARY**
The Purchasing Assistant is responsible for researching new vendors, tracking deliveries, and updating order records (e.g.
dates, invoices, and discounts.)
If you're familiar with supply chain procedures and know-how to create and translate cost analyses.
This role requires excellent attention to detail as well as the ability to maintain and update paper and computerized purchasing records.
While most of this role's duties tend to be administrative and support purchasing managers, purchasing assistants may also buy supplies and materials directly from vendors in certain cases.
**DUTIES AND RESPONSIBILITIES**
Procurement
- Procure suppliers locally and abroad and prepare budgets and cost comparisons for decision-making
- Coordinate properly to the project engineers, contractors, and management regarding material specifications, quantity, and delivery on site
- Manage multiple SKU's and programs to ensure uninterrupted supply of relevant materials
- Resolve invoicing exceptions with suppliers and internal Accounts Payable Dept.
- Follow up with suppliers, as needed, to confirm or change orders
- Develop, implement and manage cost savings ideas for procurement
- Develop and maintain positive supplier relationships
- Effectively communicate with user departments such as Accounting, Construction, and Management
- Process daily requisitions, purchase orders, requests for payment, and adjust supply chain as required
- Set standard costs and lead times for all raw material commodities
- Evaluate offers from vendors and negotiate better prices
- Conduct market research to identify pricing trends
- Monitor stock levels with Warehouse and Engineering and identify purchasing need
- Making sure that products are delivered in good condition and on time without delay
- Provide support and give suggestions to the management and staff on procurement/supplier matters.
Documentation
- Develop, maintain and regularly update suppliers' master list database to provide effective processing, accurate information management and reporting
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Maintain updated records of invoices and contracts
- Performs other related duties assigned by superior from time to time
**SKILLS AND COMPETENCIES**
- Teamwork
- Excellent communication
- Planning and Organizing
- Relationship building (vendor relationships)
- Problem Solving
- Negotiation
**EXPERIENCE**
- With at least 2 years of experience in Purchasing/Procurement
- Strong background and knowledge in construction materials
- Previous exposure to construction-related work
**EDUCATION / KNOWLEDGE BACKGROUND / CERTIFICATION**
- BS in Logistics, Business Administration or relevant field
- Knowledge of supply chain procedures and documentation
- Knowledge in the use of digital tools for purchasing (e.g.Procurify or SpendMap)
- Strong knowledge of standard office software including MS Office (Excel, Word, PowerPoint)
- Knowledge of market research an advantage
**JOB FACTORS (Location, Impact, Network / Contact Range)**
- Enjoys long working hours.
Enjoys challenges and work pressure
- Enjoys handling voluminous data, working with mínimal supervision
- Enjoys dealing with people from different backgrounds
- Willing to go on site visit (Tagaytay) once a week, from 7AM-4PM
**Education**:
- Bachelor's (preferred)
**Experience**:
- Purchasing/Procurement: 2 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)