Purchasing Assistant

Assist the Purchasing Head in the procurement of the approved required/requested equipment, materials, goods, supplies and services for the company use and its projects. *Responsible mainly for searching, inquiring, and canvassing equipment, materials, goods, supplies and services from different suppliers.*Responsible for negotiating with local suppliers for the best price, payment terms, delivery and availability.*Responsible for the preparation of purchase orders to selected suppliers for both local and international purchases.*Sending the approved PO's to local suppliers thru fax and making sure that it is confirmed "received".*Coordinate with the Accounting Department in regard to the required payment terms mostly if the suppliers require down payment.*Maintains the filing system of the PO's and its supporting documents until the full receipt of the goods, materials, services etc.*Assist in the preparation and shipment of items/products.Monitor order status from time to time based on the agreed delivery schedule.*Review and monitor supplier's delivery against or PO's.*Notify project site service concerning delays.*Resolve and monitor discrepancies on supplier's deliveries.*Handles and in-charge of safekeeping of the purchasing fund. *Validate petty purchases and release of funds to staff who's assigned on petty but immediate purchases.*Review and resolve supplier invoice discrepancies.*Prepares the reimbursement summary on a regular basis.*Assist in the preparation of documents for items to be delivered and shipped.*Prepare request for payment of the imported goods via air/sea freight including duties and taxes.*Other relevant tasks which may be assigned by immediate superior from time to time.Open for Fresh Graduate, Engineering Undergrad.