Are you a detail-oriented administrative whiz with a passion for property management?As a Property Management Admin Assistant, you'll be key in providing remote administrative support to our valued partner. To thrive in this role, you'll need to be a great listener, with the ability to juggle multiple tasks at once. We're looking for someone who enjoys solving problems and is committed to meeting deadlines with a smile. Your contributions will help ensure everything runs smoothly and efficiently!
Some of the things we expect you to do are to: Listing Properties via Agent Box Manage and upload property listings using the Agent Box platform. Ensure all property details are accurate and up-to-date. New Lease/Management Handle the setup and administration of new leases and property management agreements. Coordinate with relevant parties to ensure smooth onboarding of new tenants. Lease Renewal Assist with the lease renewal process, including communication with tenants and landlords. Prepare and manage lease renewal documents. Utility/Water Connections Organise and manage utility and water connections for new and existing tenants. Ensure timely coordination to avoid service interruptions. Board Order/Removal Handle the placement and removal of property signage as needed. Coordinate with suppliers and contractors to manage board orders efficiently. Vacating Renter Manage the process for tenants vacating properties, including final inspections and key collection. Ensure all vacating procedures are followed according to company policy. Arrears (SMS and Emails Only) Monitor rental arrears and send reminders via SMS and email. Collaborate with the team to ensure timely communication with tenants. Schedule Routine Inspections Coordinate and schedule routine property inspections. Ensure inspections are carried out in compliance with regulations and company standards. Follow Up on Maintenance Track and follow up on maintenance requests to ensure timely completion. Communicate with tenants and contractors regarding maintenance issues. Maintain Creditors' Insurance Monitor and maintain up-to-date insurance records for creditors. Ensure compliance with insurance requirements and manage renewals. RequirementsWe would need you to be or have the following: ?? A graduate with Business Administration, Real Estate or any field related to Admin Minimum of 1 year of real estate experience Strong background in Administration as a Remote Assistant Excellent organisational, oral and written communication skills Attention to detail Shows a high level of initiative and intelligence. Possesses an Executive Assistant mindset. Must have a pleasing personality. Excellent phone skills Here's why we think you'd love working at Smartsourcing… At Smartsourcing, we're all about fostering a positive work environment for you. We celebrate diversity and inclusion, and we're committed to creating a positive and supportive environment. As a certified Great Place to Work, we believe in fostering a healthy work-life balance so you can bring your best to the table.
What We Offer: Competitive Compensation: Enjoy an above-industry salary package of up to PHP 30,000.00. Above industry-standard benefits. Positive Work Environment: Be part of a dynamic and inclusive company culture that values diversity. A supportive and collaborative work environment. A culture that promotes work-life balance. Career Growth: Join an award-winning organisation recognised as a Great Place to Work and HR Asia's Best Employer with unlimited opportunities for professional development and career growth. Some of our company perks include: ?? Fixed weekends off ?? 5-day Christmas Leave ????? HMO coverage for you and your dependent/s since Day 1 of employment ?? Group life insurance since Day 1 of employment ?? Free lunch every day + soft breakfast ? Free coffee every day (latte, americano, or cappuccino) made by our in-house barista ???? For the night shifters, additional NIGHT DIFF + COLA ?? Sports wellness clubs including free-diving ??? Subsidised gym membership at Anytime Fitness ?? Engagement Bonuses ?? Over-the-top Monthly, Quarterly, and Annual Performance Bonuses ?? Exclusive discounts in selected restaurants and merchants ?? Themed BFFs, Monthly Knock-offs, Summer Parties ??????? CSR Activities, Development Workshops & Learning Sessions And so much more! Be a part of the Smartsourcing crew ??! Smartsourcing was born with the purpose of changing people's lives. We're dedicated to helping you thrive in a rewarding career while supporting our partners' success. With our award-winning culture and exceptional benefits, you'll love working at Smartsourcing. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.
Ready to make a difference? Apply now and become a vital part of our growing team at Smartsourcing! Where??? 14th Floor JEG Tower, Archbishop Reyes, Corner Acacia Street, Cebu City, Cebu