**JOB SUMMARY**
**DUTIES AND RESPONSIBILITIES**
- Provide Administrative Services
- Records all permit fees for Department and verifies turnover of all amounts of money to the Treasurer.
- Processes all invoices for payment, prepares vouchers, and monitors expenditures
- Maintains adequate inventory of office supplies, orders supplies as needed, and processes payment for them.
- Verifies hours worked by office staff, record employee vacation, sick, personal time; processes special payments such as longevity and overtime; prepares weekly payroll
- Responds to inquiries, requests for reports and complaints from internal and external customers.
- Issues occupancy permits for completed buildings upon authorization from inspectors.
- Filing, Maintain electronic and paper records ensuring information is organized and easily accessible
- Organizing and servicing meetings (producing agendas and taking minutes)
- Managing databases
- Handle confidential documents ensuring they remain secure
- Conduct research and prepare presentations or reports as assigned
- Performs similar or related work as required.
**SKILLS AND COMPETENCIES**
Leadership
- Good communication, customer service and relationship-building skills
- Teamwork
- Organization and time management skills
- Attention to detail
- Negotiation skills
- Assertiveness
- Flexibility
- Tact, discretion and diplomacy
- Build relationships
- Communication
- Entrepreneurial/Marketing skills
- Decision-Making
- Results-Oriented
Work-Related/Technical
- Some financial skills
- Results-oriented (Self-Motivated)
- Customer-Oriented: No client complains
**EXPERIENCE**
- With experience in building administration (any field)
- With 2 years or more than work experience (any field)
**JOB FACTORS (Location, Impact, Network / Contact Range)**
- Willing to be assigned to different locations, open to working long hours.
Schedule:
- 8 hour shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- Property Administration: 2 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)