We are seeking a detail-oriented and efficient Procurement Assistant to join our team. The successful candidate will support the procurement department by handling administrative tasks, ensuring accurate and timely processing of purchase orders, and assisting with various procurement-related projects. This role is crucial in maintaining the efficiency and effectiveness of our procurement operations. Key Responsibilities: Purchase Requisition/Vendor Confirmation - Quality Checks:
-Review vendor confirmations against purchasing POs, verifying material and freight cost, quantity, UOM, etc. -Create and maintain a discrepancy log and ensure clear, timely communication with buyers regarding inconsistencies.
Purchase Order Tracking: -Run weekly open order reports to track and research past-due orders in the system.
-Communicate with vendors to ensure date changes are accurately documented in the system.
-Changes must be communicated to the sales representative/procurement team.
-Respond to email ETA inquiries from various departments.
Claims/Document Management: -Upload and maintain procurement documents in Roll Master and SharePoint, including PO confirmations, claim information, vendor quotes, and other relevant paperwork.
-Ensure all documents are organized and easily accessible for the procurement team.
-Log all claims into the Claims Tracker and review weekly for aging claims.
PO Reconciliation and Closure: -Review daily receiving reports and reconcile PO receipts against purchase orders and vendor invoices-price, freight, qty, etc.
-Communicate discrepancies and ensure they are addressed before AP payment processing.
-Assist in closing POs once orders are received and reconciled.
Support Ongoing Projects: -Provide administrative support for additional procurement-related projects and other departments as assigned. Requirements -High school diploma or equivalent; additional education or certification in procurement, supply chain management, or related field is a plus.
-Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
-Strong attention to detail and excellent organizational skills.
-Ability to multitask and manage time effectively in a fast-paced environment.
-Strong communication skills, both written and verbal; fluent in the English language.
-Ability to work collaboratively in a team environment and independently when required.
Preferred Qualifications: -Experience with procurement software and systems (e.g., Roll Master).
-Basic understanding of procurement and supply chain management principles.
Benefits HMO with 1 free dependent upon hire Life Insurance 20 PTO credits annually VL and SL cash conversion Annual Performance-Based Merit Increases and Employee Recognition Great Company Culture Career Growth and Learning A laptop will be provided by the company
