RESPONSIBILITIES
[See Job Description Completion Guide on back cover]
???Ensures that plans established for projects are maintained / tracked to ensure the programme is managed in a manner that maximises probability of delivery of the project objectives.
?Supports the successful delivery of projects through effective facilitation, tracking and reporting.
?Co-ordinates and administers the support that is required for the various forums that are required at the Project Level Refinement Forum
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?Strategy
???Maintains the Project Management Plan (PMP)
?Ensures that the minimum artefacts required by the project are collated and maintained in a common document repository
?Assist the PM to best manage the frameworks which will ensure successful planning and delivery – aligned to nWOW, QPRs and Refinement Forum
?Co-ordinates various teams on Refinement Forum packs??
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?Business
??Administers the submission, review and approval process for investment requests submitted to the Refinement Forum (RF). Takes meeting notes for the RF
?Works closely with the PM on Refinement Forum packs updates
?Work with the Project Manager and Programme Finance teams to effectively manage the financials for the project. Also, support for QPR/MPR whenever needed.?
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?Processes
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?Supports PM/PgmM in preparing monthly update of Governance Dashboard to regional;
?Managing the Project Management Standard(PMS) Assurance framework for the Project/Agile
?Supporting the Project/Programme Steering Committee (PSC/PgSC) in preparing quality materials (ToR, Progress reports, Minutes etc.);
?Ensuring Project Tools is up to date including Project static data, status update including RAG status, key milestones, financials, risks, dependencies, issues and resource forecasts
?Ensuring all artifacts are available for timely submissions to committees (AED/PED, Red packs, Closure Reports, etc.)
?Support refresh and implementation of the Project Management Standards (PMS) and System Delivery Framework (SDF);
?Provide the important updates from Group ePMO & Clarity Sprint Release to Project community;
?Coach & guide PMs in AED/PED preparation and subsequent project Management;
?Enhance/Maintain country PMO Library (Bridge Page) as central source of reference for PMs;
?Organise and co-ordinate PM sharing session;
?Support various management forum presentation deck and project data request;
?Organise and co-ordinate with various stakeholders??
Other Responsibilities:
A 'can do' attitude committed to doing 'what it takes' to deliver
'Agile'. Whilst not being the subject matter expert, having the ability to learn quickly, listen, synthesize the issues and articulate clearly for senior management with recommendations.
Excellent communication and presentation skills; PowerPoint, written & oral
Ability to create effective work relationships across functions & borders
Focused, organised and results-oriented
Possesses good analytical / critical thinking skills
Meeting Group standards and familiarity with Project Management/nWoW standards, PED/QPR/MPR process, RAID reporting, Project lifecycle and related documents and phase gates
Experience of Microsoft Project and Clarity/Plan View tools.
??Selection Criteria
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?A 'can do' attitude committed to doing 'what it takes' to deliver
?'Agile'. Whilst not being the subject matter expert, having the ability to learn quickly, listen, synthesize the issues and articulate clearly for senior management with recommendations.
?Excellent communication and presentation skills; PowerPoint, written & oral
?Ability to create effective work relationships across functions & borders
?Focused, organised and results-oriented
?Possesses good analytical / critical thinking skills
?Meeting Group standards and familiarity with Project Management/nWoW standards, PED/QPR/MPR process, RAID reporting, Project lifecycle and related documents and phase gates
?Experience of Microsoft Project and Clarity/Plan View tools.
?5-10 years of PMO experience within a large international, dynamic organisation
?A proven track record of supporting successful projects delivery as PMO
?Experience working within Financial Services and/or HR preferable
?Familiar with agile methodologies, new ways of working
?Good hands on usage of various tools Clarity/PlanView/JIRA/Confluence
?Experience in Financials Management & tracking
?High levels of personal accountability and proactive initiative taking
?Ability to prepare high-quality presentations/refinement forum packs
?Excellent stakeholder engagement skills and ability to adapt to different styles according to target audience
?Ability to prioritise and have good time management, as well as having very close attention to detail
?Project Management Certification in PMP or Agile is good to have
?Have knowledge of structured project management methodologies such as PMI PMBOK and must be experienced in applying project management knowledge, skills, tools, concepts, and techniques.
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?Other than above roles, job holder should follow other job duties and responsibilities assigned by line manager from time to time.
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?Please note that the job description above will be reviewed during the Job Objective setting every year, which may be amended and agreed where necessary by the employee and the line manager.
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