### Job Title: Personal Assistant - Work from Home
**Company:** Smart Communications
**Location:** Cebu, Central Visayas, PH
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 4
#### Job Description:
Smart Communications is seeking a detail-oriented and proactive Personal Assistant to join our dynamic team. As a Personal Assistant, you will play a crucial role in supporting our executives and contributing to the overall productivity of our organization. This position is offered on a part-time basis, allowing for flexibility while providing support in various administrative and project management tasks.
#### **Key Responsibilities:**
- **Administrative Support:**
- Manage the executive's calendar, including scheduling meetings, organizing appointments, and coordinating travel arrangements.
- Prepare and distribute meeting agendas, minutes, and follow-up action items as required.
- Handle correspondence, including emails, phone calls, and other communication channels promptly and professionally.
- **Document Management:**
- Organize and maintain files, both digital and physical, ensuring proper documentation and accessibility.
- Assist in the preparation of reports, presentations, and other business documentation, employing innovative formatting and presentation techniques to enhance readability.
- **Project Management:**
- Collaborate with various departments to track project progress, deadlines, and deliverables.
- Utilize project management tools to maintain accurate records of tasks, timelines, and resource allocations, ensuring adherence to established plans.
- Contribute ideas and solutions for process improvement and efficiency in all assigned projects.
- **Research and Analysis:**
- Conduct research as needed to support executive decisions and strategic planning.
- Analyze data and compile information to present actionable insights to the management team.
- **Relationship Management:**
- Build and maintain positive relationships with internal teams and external stakeholders, ensuring that all communications reflect a professional and respectful tone.
- Assist in coordinating and organizing company events, conferences, and team-building activities as needed.
- **Process Innovation:**
- Continuously evaluate existing processes and recommend improvements to enhance operational efficiency.
- Actively contribute to the development of best practices for administrative procedures within the organization.
#### **Requirements:**
- **Educational Background:**
- Bachelor's degree in Business Administration, Communications, or a related field is preferred but not mandatory.
- **Experience:**
- A minimum of 4 years of experience in an administrative or personal assistant role, preferably in a corporate environment.
- **Skills:**
- Proven project management skills with a strong ability to prioritize tasks and manage time effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software (e.g., Trello, Asana) is a plus.
- Exceptional written and verbal communication skills, with a keen attention to detail and an ability to convey information clearly.
- **Personality Traits:**
- Highly motivated and dedicated, with a strong work ethic and a commitment to delivering high-quality results.
- A proactive problem solver who thrives in a fast-paced environment and can work independently with minimal supervision.
- **Soft Skills:**
- Strong organizational skills and an aptitude for innovation, enabling the identification of opportunities for improvement in administrative workflows.
- A collaborative mindset that fosters a harmonious workplace atmosphere through respect and teamwork.
#### **Benefits:**
- Training & professional development opportunities to enhance your skills.
- Visa sponsorship available for eligible candidates.
- Comprehensive disability insurance policy.
#### **Working Environment:**
At Smart Communications, we strive for a harmonious workplace where collaboration and respect prevail. We believe that a supportive work environment fosters innovation and creativity.
#### **Application Deadline:**
Please submit your application by **October 4, 2024**.
#### **Equal Opportunity Statement:**
Smart Communications is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
