P4: Executive Sales Assistant

Hiring: Full-Time Executive Sales Assistant - Remote - $11,000-$15,500/yr Review this Doc first! How to Prepare for the Recruiting Process - https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb WeAssist:(Not your average Recruiting Firm…) Started by Reef Colman just four years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the client we are hiring for: Our client is a full-service agency transforming the digital landscape through offering stellar website development, digital marketing, and branding services. They blend innovative marketing strategies with dedicated account management to deliver exceptional results. With the recent addition of their recruiting services, they strategically attract top talent while upholding the highest ethical standards. Their dynamic and talented team is at the heart of their success, driving innovation and fostering a vibrant work environment. Whether it's graphics, web design, or digital marketing, their commitment to excellence is what fuels their success!



Culture and Core Values: Our client's team thrives in a dynamic, collaborative environment where creativity and strategic thinking are at the forefront. They champion a culture of support and growth, celebrating each team member's contributions while continuously striving for excellence together.
This focus is rooted in a set of core values which include:
?Critical Thinking: Embrace innovative solutions and thoughtful problem-solving.
?Communication: Speak up and share ideas with confidence.
?Efficiency First: Streamline processes for maximum productivity.
?Bring Good Vibes: Cultivate a positive, supportive environment.
?Own It: Take responsibility and drive results with integrity.
?Find a Way: Overcome challenges with determination.
?Grow Together: Collaborate and succeed as a team.
Join a team where growth meets innovation, and every day is a chance to make an impact! ??
Why are they hiring? ?? Our client is on the hunt for an Executive Sales Assistant who can fine-tune their workflow and boost productivity and become an extension of themselves. This role is all about freeing up the client's time by handling tasks with precision and ensuring that nothing slips through the cracks. You'll seamlessly manage follow-ups, prospects, oversee the CRM, and coordinate schedules, effectively taking the lower-tier tasks off their plate. This is your chance to be the indispensable right hand that drives consistency and accountability. If you're ready to own your role and make a tangible difference, dive in and help our client achieve peak performance with confidence!
Step up, take charge, and transform productivity into perfection! ??
What's in it for you? ?? Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
?? Performance Bonuses: Earn extra for exceeding expectations!?? Personal Growth: Work on what you love and excel at.?? Diverse Responsibilities: Opportunity to take on new challenges.?? Empowered Role: Be the key to our client's success and streamline their workflow.?? Collaborative Culture: Work closely with a team that values support and growth.?? Ownership and Impact: Make a real difference with your skills and drive. This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client's journey to success!

Responsibilities of the Executive Sales Assistant: Your responsibilities include: Lead and Opportunity ManagementLead Qualification & Follow-Up:Assess and filter leads to categorize them as either dead leads or genuine opportunities:Confirm that the lead represents an integration company in need of marketing assistanceGather key lead information: revenue, location, and company sizeTrack and prioritize opportunities based on predefined criteria, ensuring follow-up and advancement in line with monthly and quarterly targetsConfirm meetings at the start of each day and quickly respond to new leads entering the CRM, aiming to contact them within 24 hoursCall leads that are actively coming in, ensuring quick and responsive follow-up, and schedule/reschedule meetings as neededCRM Management:Follow up with leads to ensure continued engagement and move them through the sales pipelineMaintain CRM entries, ensuring lead statuses are updated regularlyTake detailed notes during calls and input them into the CRM for accurate trackingSupport scheduling internal and client meetings, ensuring optimal timing and coordinationMeeting Coordination & Follow-Up:Schedule, confirm, and reschedule meetings as neededProvide timely reminders for all parties involved to ensure punctuality and preparednessAttend meetings, take notes, and manage follow-up steps.Keep CRM updated with meeting details and subsequent action items

Task and Project ManagementDaily Task Planning & Follow-Through:Ensure the client remains focused on high-value goals and prospects, actively supporting the achievement of strategic milestones within the established gameplanEnsure relentless follow-up via phone, email, and text with high-value prospects to secure meetings and advance them to the next stageEnsure that all tasks are completed on time with thorough follow-throughConduct daily check-ins to clarify goals and align priorities for the dayProvide clear reminders for pending tasks Document follow-up items and stay on top of all tasksProject Documentation & Organization:Document and organize weekly projects as they arise, developing clear action stepsTrack all progress and ensure that projects are efficiently closed once completed

Email and Communication ManagementEmail Organization & Task Tracking:Organize and manage email folders, removing unnecessary emails and moving relevant content into designated foldersIdentify and extract key tasks or information from emails and add them to task trackersPull out key pieces of information that the client needs to see and highlight tasks that need actionEnsure all tasks that come through email are tracked and prioritized accordingly

Corporate/Manufacturer Program Coordination (Advanced Responsibilities)Book discovery calls with manufacturer affiliates and assist in expanding into running these calls independentlyCoordinate marketing promotions and outreach programs, creating and tracking opportunities in the CRMEnsure opportunities are followed up on and that meetings or verbal closes are secured over the phone Perks: 13th Month Bonus (Wild right?! ??)Permanent work-from-home / remote set-up ??Health insurance ?????Dental insurance ??Mental health insurance ??Great starting salary ??Growth opportunity ??Performance-based raises ??Prizes and bonuses ?? Specifics: Time Full-time, EST time zoneThis is a remote position so you can have the freedom to work from anywhere MiscellaneousAttire - business casual when in meetingsProfessional setup (Pains me I actually need to write this down… ??)Clean backgroundGood cameraGood microphone Strong wifi Tech StackZohoSlack G-Suite (Google Calendar, Gmail, Google Docs) Compensation$11,000-$15,500/yr with opportunity for commission/bonus structure