Operations Assistant

-Maintain the OH's calendar, including scheduling meetings, appointments, and travel arrangements.
-Coordinate work with other business units and staff as needed.
-Assist the OH in the development of presentations and communications for internal and external audiences.
-Keep the OH advised of time-sensitive and priority issues, ensuring appropriate follow-up.
-Routinely perform a wide variety of support duties.
-Handle printing, mail/overnight packages, copying, filing, and email/messages.
-Compose and prepare letters relating to routine correspondence for the OH's signature.
-Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.
-Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
-Prepare, reconcile, and submit expense reports.
-Maintain paper and electronic filing systems.
-Maintain confidential and sensitive information.
-Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
-Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
-Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.