Office Secretary-Valenzuela Campus

**JOB** **SPECIFICATIONS**:

- College degree in Office Administration, Computer Science or related course.
- Preferably with six months experience in general office work.
- A minimum typing speed of 40 words per minute is necessary.
- Can start immediately

**JOB DESCRIPTIONS**:
1.
Prepares and edits correspondence, reports and other material as requested using a typewriter or computer.
May take and transcribe dictation.
2.
Receives screens and directs telephone calls.
Greets and assists visitors.
May collect fees and maintain associated records.
3.
Maintains filing and record-keeping systems and reference manuals/materials.
4.
Copies and distributes letters, memos, reports and other materials.
5.
Retrieves, screens, opens and distributes incoming mail.
Prepares for delivery and sends outgoing documents and other materials.
6.
Monitors use and maintains supplies for assigned unit.
7.
Maintains staff calendars and schedules appointments, meetings and conferences.
May make travel and lodging arrangements as required and audit expense reports as directed.
8.
Enters data from forms, records and/or reports using a computer or terminal.
(Performed by some incumbents)

9.
Gathers readily available narrative and/or numerical data for routine reports or requests for information.
(Performed by some incumbents)

10.
Performs other functions as may be deemed necessary by the immediate superior.
Schedule:

- 8 hour shift

COVID-19 considerations:
jo