Office Secretary

Job summary
Provide administrative support to construction management staffAnswer phone calls and respond to emails professionallyAct as a point of contact for vendors and subcontractors
Job seniority: entry level
Responsibilities
• Provide administrative support to the office manager, project manager, general contractor, and other construction management staff• Answer incoming phone calls and respond to email in a professional way• Act as a point of contact for vendors, subcontractors, and various construction services team and solicit quotes from them for new jobs• Prepare forms such a change orders, purchase orders, service agreement, and subcontracts• Execute clerical and general office duties such as setting up filing system, data entry, typing copying, ordering office supplies, and other administrative tasks for special projects as requested• Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
Requirements
• Ability to provide administrative support• Excellent phone and email communication skills• Experience in vendor and subcontractor management• Proficiency in preparing various forms related to construction projects• Good organizational and clerical skills• Ability to coordinate meeting logistics and travel arrangements