**Job Title:** Office Manager - Work from Home
**Company:** 1Export
**Location:** Quezon City, NCR, PH
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 2
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**Job Description:**
1Export is seeking a motivated and independent Office Manager to join our team in a part-time capacity, working from the comfort of your own home. As a key player in our organization, you will oversee various administrative functions to ensure the smooth operation of our virtual office. This role requires a resourceful individual with strong organizational capabilities and excellent communication skills. You will be expected to coordinate between different departments, manage schedules, and support project management tasks.
**Key Responsibilities:**
- **Administrative Support:**
- Manage day-to-day office operations, ensuring timely completion of administrative tasks.
- Organize and maintain documents, files, and office records in a digital environment using various software tools.
- **Communication Management:**
- Act as the first point of contact for internal staff and external partners, addressing inquiries effectively and professionally.
- Schedule and facilitate meetings, including setting reminders and distributing agendas to participants.
- **Project Management:**
- Collaborate with various departments to facilitate communication and maintain the timeline of ongoing projects.
- Track project deadlines and deliverables, ensuring all tasks are achieved on schedule.
- **Financial Coordination:**
- Assist with budget tracking and expense reporting, including reconciliation of monthly expenditures.
- Maintain an organized system for receipts and invoices for accurate financial reporting.
- **Office Organization:**
- Implement and manage office policies and procedures to maximize efficiency and productivity.
- Provide recommendations to improve operational workflows.
- **Human Resources Support:**
- Assist with onboarding new team members and maintaining employee records.
- Organize employee welfare initiatives and promote a supportive working environment.
- **Health & Wellness Initiatives:**
- Champion health and wellness initiatives in the organization to promote employee well-being.
- **Team Collaboration:**
- Foster a positive team atmosphere through proactive communication and support.
- Participate in virtual team meetings, contributing to the strategic goals of the company.
**Requirements:**
- **Education & Experience:**
- A bachelor's degree in business administration, management, or a related field is preferred.
- A minimum of 2 years of experience in office management, administrative support, or a similar role.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello).
- Comfortable with various digital communication platforms (e.g., Zoom, Slack, Microsoft Teams).
- **Personality Traits:**
- Resourceful and independent, with the ability to solve problems creatively and efficiently.
- Strong organizational skills with attention to detail.
- **Soft Skills:**
- Excellent persuasive skills for effective communication and negotiation.
- Strong decision-making abilities, including sound judgment in prioritizing tasks.
**Benefits:**
- Competitive retirement plan to help you save for the future.
- Comprehensive medical coverage to support your health needs.
- Paid sick leave to ensure your well-being is prioritized.
**Working Environment:**
At 1Export, we value our employees' well-being and prioritize health and wellness initiatives. As a part-time remote Office Manager, you will have the flexibility to balance your professional and personal life while contributing to a supportive and inclusive workplace culture.
**Application Deadline:**
Please submit your application by September 28, 2024.
**Equal Opportunity Statement:**
1Export is an equal-opportunity employer and celebrates diversity in our workforce. We are committed to creating an inclusive environment for all employees and encourage applicants from all backgrounds to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.