**Job Title:** Office Manager
**Company:** Workbean
**Location:** Quezon City, NCR, PH
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** Minimum 3 Years
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### **Job Description:**
Workbean, a dynamic and innovative company located in Quezon City, is seeking an experienced and dedicated Office Manager to join our team on a part-time basis. The ideal candidate will be responsible for overseeing our office operations, ensuring a productive and efficient working environment that fosters collaboration and excellence. This role requires a motivated individual with a resilient nature, who can manage changing priorities while maintaining an attentive and detail-oriented approach to their work.
### **Key Responsibilities:**
1. **Office Administration:**
- Organize and oversee administrative functions to ensure efficient office operations.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
- Coordinate office layouts and equipment to optimize workflow and support team dynamics.
2. **Communication Management:**
- Serve as the primary point of contact for office visitors, vendors, and clients, ensuring a welcoming environment.
- Manage incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses.
- Facilitate internal communication among team members, providing updates and information as necessary.
3. **Financial Administration:**
- Assist in budget preparation and expense tracking to help manage the office finances.
- Process invoices, manage office bills, and assist with payroll administration as needed.
- Work with management to identify cost-saving opportunities and analyze operational expenditures.
4. **Human Resource Support:**
- Assist with onboarding new employees, providing orientation and necessary information about office operations and culture.
- Coordinate scheduling of employee performance evaluations and support HR in maintaining personnel records.
- Oversee compliance with company policies and procedures, including health and safety regulations.
5. **Project Coordination:**
- Collaborate with team leaders on various projects, ensuring timely completion and adherence to project goals.
- Manage scheduling and logistics for meetings, events, and training sessions.
- Help in implementing new systems and processes to enhance office efficiency and effectiveness.
6. **Facilities Management:**
- Maintain the office environment, ensuring cleanliness, order, and functionality.
- Liaise with building management and service providers to ensure timely maintenance and repairs.
- Implement policies to promote sustainability and green practices within the workplace.
### **Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field preferred.
- **Experience:** Minimum 3 years of experience in office management or administrative roles.
- **Personality Traits:**
- **Motivated:** Self-starter with a positive attitude and a drive to achieve goals.
- **Resilient:** Able to adapt to changing priorities and manage stress effectively.
- **Soft Skills:**
- **Attention to Detail:** Strong focus on accuracy and quality of work to ensure operational excellence.
- **Adaptability:** Ability to thrive in a dynamic environment and handle multiple tasks with flexibility.
- **Technical Skills:**
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Knowledge of basic bookkeeping and financial principles is a plus.
### **Benefits:**
- Life Insurance
- Profit Sharing
- Parental Leave
### **Working Environment:**
At Workbean, we embrace and navigate change seamlessly. You will thrive in this environment if you are open to new ideas, adaptable to different situations, and eager to contribute to a collaborative team atmosphere.
### **Application Process:**
Interested candidates should submit their resume and cover letter to [Insert Email/Link] by the deadline of **September 21, 2024**. In your cover letter, please explain how your experience and skills align with the responsibilities outlined above.
### **Equal Opportunity Statement:**
Workbean is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, regardless of race, gender, sexual orientation, disability, or any other characteristic protected by law.
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We look forward to welcoming you to our Workbean family!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
