Office Engineer

1. Billing Documentation: Prepare and review project billing documentation, including invoices, progress reports, and cost estimates.Collaborate with project managers and finance teams to ensure accurate and timely billing processes.Track and document project expenses, ensuring compliance with contractual agreements and client requirements.Resolve billing discrepancies and issues in a timely manner.
2. Bidding Documentation
Assist in the preparation of comprehensive bid packages, including technical proposals, cost estimates, and project schedules.Coordinate with project managers, estimators, and other relevant stakeholders to gather essential information for bid submissions.Research and analyze bid requirements, ensuring compliance with client specifications and industry regulations.Maintain a comprehensive database of bid-related documents and track bid submissions.
3. Project Record Keeping
Establish and maintain organized project records, including contracts, change orders, and correspondence.Work closely with project teams to gather relevant information for documentation and reporting purposes.Ensure that project documentation is complete, accurate, and up-to-date throughout the project lifecycle.
4. Communication and Collaboration
Collaborate with various departments, including project management, finance, and legal, to gather information for billing and bidding activities.Communicate effectively with clients, subcontractors, and internal teams to address inquiries and resolve issues related to billing and bidding.
5. Quality Assurance
Conduct regular reviews of billing and bidding documentation to ensure accuracy and compliance with company standards and client requirements.Implement improvements to streamline processes and enhance the efficiency of billing and bidding activities.